Purchasing Assistant NL Talent Consulting & Coaching Doral, FL 33192 $45,000 - $48,000 a year - Full-time Apply with Indeed Job Summary As a Purchasing Assistant, you'll provide administrative and operational support to the purchasing, sales-order and customer-service processes for raw materials, packaging materials, industrial supplies, equipment, and spare parts. Ensure accurate records, timely follow-up, and complete documentation under the guidance of the Purchasing & Supplier Development Specialist. Duties Purchasing

• Track open purchase orders and update delivery status
• Prepare and maintain supplier, customer and material master-data requests for approval
• Request and organize quotations using approved suppliers and instructions
• Coordinate courier shipments of samples and maintain shipment records
• Maintain organized purchasing files, confirmations and correspondence Sales & Documentation
• Prepare draft sales orders and requested modifications for review
• Prepare draft invoices, packing lists and shipping instructions (SLI) for approval
• Follow up on sales-order approvals and missing documentation
• Receive, check, label, repackage and notify requestors of samples Customer Service & Follow-up
• Prepare open-order status reports and flag delays
• Record customer complaints and supplier claims and monitor follow-up
• Prepare cancellation or correction requests for authorized review
• Coordinate routine status inquiries with logistics, sales and accounting General
• Maintain accurate information in the company ERP and shared records
• Follow established procedures and recommend updates to the procedure manual
• Escalate exceptions, discrepancies and urgent issues promptly
• Perform other related duties assigned by the supervisor

Requirements:

Education :

High school diploma required; associate degree or relevant business coursework preferred

Experience :

0-2 years in administrative, purchasing, logistics or order-processing support preferred

Systems :

Working knowledge of Excel, Microsoft Office and data entry; ERP experience preferred

Languages :

Professional working proficiency in English and Spanish preferred for international supplier communication

Competencies :

Accuracy, organization, follow-through, communication, confidentiality, teamwork and willingness to learn.

Pay:

$45,000.00 - $48,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person