Purchasing Assistant

Job Summary:

We are seeking a detail-oriented and organized Purchasing Assistant to support our purchasing and procurement operations. The ideal candidate will be responsible for preparing and tracking purchase orders, coordinating with suppliers, verifying invoices, and assisting with administrative tasks to ensure the efficient flow of materials and services.

Responsibilities:

Prepare, process, and track purchase orders (POs) in accordance with company policies, budgetary guidelines, and required due dates. Verify and reconcile invoices against purchase orders and delivery receipts to ensure accuracy and resolve discrepancies. Communicate with suppliers regarding order status, pricing, delivery schedules, and any issues or changes. Assist in obtaining quotations and comparing pricing from multiple vendors to support cost-saving initiatives. Maintain accurate purchasing records and vendor files. Coordinate with internal departments to ensure timely procurement of materials and supplies. Monitor open purchase orders and follow up on outstanding deliveries. Perform other related clerical and administrative duties as assigned.

Qualifications:

High school diploma or equivalent; associate degree in business or related field is a plus. Previous experience in purchasing, procurement, accounting, or administrative support preferred. Strong organizational skills and attention to detail. Experience with QuickBooks is a plus. Excellent verbal and written communication skills. Ability to manage multiple tasks and meet deadlines. Strong problem-solving and follow-up skills.

Schedule:

Full-time Monday through Friday To apply, please submit your resume and relevant work experience. We are looking for a dependable and motivated individual who can contribute to an efficient and organized purchasing process.

Pay:

$20.00 - $30.00 per hour

Work Location:

In person