Purchasing Clerk

We are looking for a detail-oriented Purchasing Clerk to support daily procurement activities in Carrollton, Texas. This position plays an important role in helping the organization secure materials and services efficiently by coordinating orders, monitoring delivery progress, and maintaining accurate purchasing records. The ideal candidate is organized, responsive, and comfortable working with vendors as well as internal teams to keep purchasing operations running smoothly.

Responsibilities:

• Prepare and submit purchase orders while ensuring each request aligns with established procurement guidelines and approved internal needs.
• Review order details carefully by confirming pricing, quantities, and purchasing terms against supporting documents such as quotes, contracts, and requisitions.
• Serve as a point of contact for suppliers by requesting updates, confirming shipment timelines, and addressing order-related concerns.
• Monitor outstanding orders and take timely action to follow up on late deliveries, shortages, or other fulfillment issues.
• Keep purchasing documentation up to date, including vendor files, order history, and related records needed for audit and operational accuracy.
• Reconcile purchasing documents by comparing purchase orders, receiving paperwork, and invoices to identify mismatches before processing.
• Assist with resolving billing issues, product returns, and other discrepancies in coordination with vendors and internal stakeholders.
• Provide support for inventory replenishment efforts by helping maintain appropriate stock levels and communicating supply needs to relevant teams.
• Partner with accounting, operations, and project personnel to ensure procurement activities remain accurate, timely, and well coordinated.
• Handle routine administrative tasks connected to the purchasing function, including data entry, filing, and status reporting.