Office Administrator / Purchasing Assistant (Manufacturing)

Office Administrator / Purchasing Assistant (Manufacturing) Rock Valley Box & Packaging Loves Park, IL Job Details Full-time $18 - $20 an hour 4 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Opportunities for advancement Life insurance Retirement plan Qualifications Purchasing experience (1-2 years) Record keeping Computer operation Sourcing Teamwork Microsoft Excel Microsoft Outlook Supplier management Computer literacy ERP systems Purchase order management Microsoft Office 3 years Administrative experience Task prioritization Data entry Organizational skills Purchasing Clerical experience Manufacturing Manufacturing company experience Entry level Cross-functional communication Full Job Description Company Overview Founded in 1985, Rock Valley Packaging is a custom packaging manufacturer based in Loves Park, Illinois. We specialize in folding cartons, rigid setup boxes, and litho-laminated corrugated packaging. Our company combines decades of experience with modern equipment and a strong focus on quality, efficiency, and customer service. Position Summary Rock Valley Packaging is seeking a reliable, detail-oriented Office Administrator / Purchasing Assistant to support our Business Coordinator and production team. This role is centered around purchasing and order coordination, with additional administrative and production support responsibilities. The right candidate will help ensure materials are sourced accurately, on time, and aligned with production needs. This position requires a high level of attention to detail and comfort working with numbers, pricing, and order accuracy. Location 6207 Material Ave., Suite 4, Loves Park, IL 61111 Job Type Full-Time Schedule Monday-Friday, 8:00 AM - 4:30 PM (Overtime as needed) Pay Range $18-$20 per hour (Based on experience) Key Responsibilities Purchasing & Vendor Coordination Request and compare quotes from vendors Create and issue purchase orders (POs) Track orders, lead times, and deliveries Communicate with vendors regarding pricing, availability, and updates Ensure accuracy of materials, quantities, and specifications Production Support Work with production to understand material needs and timelines Help prioritize and expedite orders when needed Assist in ensuring materials are available to meet production schedules Administrative Support Support the Business Coordinator with daily operations Enter and maintain data in ERP system Maintain organized purchasing and order records Communicate across departments to keep jobs moving efficiently Work closely with the sales team to support order flow, material sourcing, and job coordination Qualifications 1-3 years of office, purchasing, and administrative experience Strong organization and attention to detail Ability to manage multiple tasks and priorities Comfortable communicating with vendors and internal teams Basic computer skills (Excel, Outlook; ERP experience a plus) Ability to work in a fast-paced manufacturing environment Strong attendance record and reliability required Self-motivated with a sense of urgency and ownership over daily responsibilities Preferred (Not Required) Experience in manufacturing or packaging Familiarity with purchasing or inventory systems Benefits Health, Dental, Vision, and Life Insurance Paid Time Off Retirement plan options Ongoing training and advancement opportunities Stable, team-oriented work environment

Pay:

$18.00 - $20.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Experience:

purchasing: 2 years (Preferred) administrative: 2 years (Preferred)

Work Location:

In person