Supply Chain Coordinator

About the Role Twin River Group is seeking a highly organized and experienced Purchasing & Sales Order Coordinator to join our team. This is a multifaceted, on-site role that combines purchasing, bookkeeping (AR/AP), and sales coordination responsibilities. The ideal candidate will be proficient in NetSuite, SmartSuite, Excel, and QuickBooks, with a proven ability to manage a high volume of tasks accurately and efficiently in a fast-paced environment. Purchasing & Operations Create and manage purchase orders (POs) from creation through receipt and invoice matching. Create and pay bills in NetSuite; enter and pay freight bills accurately and on time. Prepare and provide a daily payment list to the CFO/President. Communicate with vendors and suppliers to confirm pricing, lead times, and delivery schedules. Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods. Monitor inventory levels and initiate replenishment orders as needed. Resolve discrepancies in purchase orders, invoices, and shipments in a timely manner. Fill out forms and applications on behalf of the company as required. Send out new customer and vendor forms and file completed forms in the Bookkeeping folder. Maintain accurate records of all purchasing activities in NetSuite. Generate and analyze reports related to purchasing, open orders, and fulfillment status. Bookkeeping (AR/AP) Create and email invoices to customers in a timely and accurate manner. Manage Accounts Payable and Accounts Receivable. Perform account reconciliations on a regular basis. Handle account collections and follow up on outstanding balances. Prepare financial reports for the CFO/President as requested. Sales Coordinator Process and manage sales orders end-to-end, including bulk orders and drop shipments. Proactively update customers on order status, shipping timelines, and any delays or changes. Provide customer support and serve as a point of contact for order-related inquiries. Support the sales team with administrative tasks, documentation, and follow-ups. Maintain and manage data in NetSuite and SmartSuite; generate sales reports as needed. Coordinate communication between customers, vendors, and internal teams. Assist with inventory and product coordination to ensure order accuracy and availability. Required Qualifications NetSuite ERP proficiency is

REQUIRED

— experience with PO, SO, inventory, billing, and reporting modules. 3-5 years of experience in purchasing, sales order coordination, or a combined operations/bookkeeping role. Proficient in SmartSuite, Microsoft Excel, Outlook, and QuickBooks. Strong understanding of AR/AP processes, reconciliation, and basic financial reporting. Excellent organizational skills with a high attention to detail. Strong written and verbal communication skills. Ability to prioritize and manage multiple responsibilities in a deadline-driven environment. Preferred Qualifications NetSuite certification or advanced experience. Background in wholesale or distribution industries. Familiarity with EDI or third-party logistics (3PL) coordination. What We Offer Competitive salary of $60,000 - $65,000 annually, based on experience. Supportive team environment with opportunities for growth. Health, dental, and vision benefits. Paid time off and company holidays. On-site role with a collaborative, close-knit team.