Job Title:

Purchasing AssistantLocation:

Monticello, NYSalary:

$27 hourly

Schedule:

Contract position (1 to 2 months); 14 to 28 hours per week Seeking a Temporary Purchasing Assistant to provide short-term support with purchase order processing. This position will assist with purchasing documentation, vendor coordination, order tracking, and reconciliation. ResponsibilitiesObtain vendor quotations, assist departments with preparing purchase requisitions, and enter requisitions into the system for approval.

Convert approved requisitions into purchase orders, maintain vendor files, monitor receiving reports and invoices, and reconcile documentation before submitting to Accounts Payable.

Monitor open purchase orders and follow up with vendors regarding deliveries, returns, pricing, cancellations, credits, and outstanding orders.

Verify vendor billing and tax-exempt status, coordinate purchasing needs with internal departments and vendors, and assist with purchase order closeout and related year-end activities.

QualificationsPrevious experience with purchasing, procurement, purchase orders, accounts payable, or a related administrative or financial function.

Experience reviewing and reconciling purchase orders, invoices, receiving reports, and vendor documentation.

Strong organizational skills and attention to detail with the ability to track multiple open orders and follow through on outstanding items.

Strong communication and computer skills with the ability to work effectively with vendors, Accounts Payable, and internal departments.