Office Assistant 2 (NY HELPS) 61465

Duties Description The Office Assistant 2 assigned to the Central Supply Unit will ensure mail is delivered to residents and the separate departments. The incumbent will work with the Nursing Team to maintain inventory at par levels in Central Supply. They will be responsible to change products over to new items while ensuring compliance with all MSDS (Material Safety Data Sheets) to make sure they are on file. The Office Assistant 2 will keep inventory and fill housekeeping supply room and unit supply rooms for residents. They will keep inventory and fill Urological supplies for residents. The Office Assistant 2 will review and order supplies needed Just-in-Time, including special orders for new residents. They will receive products daily for the facility and complete Purchase Orders in the receiving systems. Receive and send products for the residents via UPS and FedEx. They will complete paperwork in the receiving process with data entry. The incumbent will work with Oxygen supplier to get Preventative Maintenance done on O2 equipment while maintaining inventory as needed. They will keep yearly physical inventory of supplies facility wide and keep track of total cost. The Office Assistant 2 will assist with setting up new beds including special orders as directed by medical staff. They will change out toner cartridges on printers and copy machines in the facility and supply copy paper to printers and copy machines in facility. They will assist all units with purchases as needed and manage PPE (Personal protective equipment) inventory and reporting to Department of Health and Health Facilities Management.

Minimum Qualifications Reassignment and Transfer Candidates:

Current New York State Department of Health employee with permanent or contingent permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to 70.1 transfer to Office Assistant 2, Grade 9.

Promotional Provisional Appointment:

In the absence of an eligible list with three or more candidates willing to accept a position, a provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS Department of Health employee with one year of permanent competitive or 55-b/55-c service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.

NY HELPS

Minimum Qualifications:

One year of clerical experience.

Qualifying titles are available at:

https://www.cs.ny.gov/announarchive/announcements/38-687010.cfm?live=false Additional Comments One permanent or provisional, competitive full-time appointment, or non- competitive full-time appointment via HELPS. Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Non-Competitive Promotion:

If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Veterans Home at Oxford and have one year of permanent competitive service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher. For additional information about

NY HELPS

Program, please refer to https://www.cs.ny.gov/help/index.cfm This position is part of the

NYS HELPS

program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees' Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many more... The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request. NYS Department of Health does not participate in E-Verify and does not sponsor visa applications. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. Some positions may require additional credentials or a background check to verify your identity.