Job Summary The Prison Maintenance Support position operates independently to provide timely and effective administrative and clerical support to the Facilities Director in order to ensure efficient and cost-effective operations of the physical facility. About Us Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package. Responsibilities The position is responsible for managing maintenance requests; researching, sourcing, and ordering supplies, parts, and equipment; and preparing purchase orders in compliance with County procedures. Additional responsibilities include overseeing laundry inventories/county issued bedding, quartermaster duties related to staff uniforms, assist and coordinates with organizing events, fundraisers, donations, participating in the Budget Cost Savings Committee, and OSHA Toolbox Talk training. Additional duties may be assigned as operational needs evolve, in alignment with departmental and County objectives. The position also provides payroll assistance as needed to ensure accurate and timely processing. This position interacts regularly with County departments, vendors, business entities, and sales representatives. Strong record keeping, accuracy, cost-conscious purchasing, and the ability to work independently are essential.

KNOWLEDGE / SKILLS

Strong organizational and multitasking ability. Effective written and verbal communication skills. Proficiency with Microsoft Word, Excel, and basic computer applications. Ability to research pricing, compare vendor options, and make cost-efficient decisions. High accuracy in record keeping and data entry. Ability to maintain professional relationships with staff, vendors, and external agencies. Ability to maintain confidentiality and comply with all Prison security procedures Essential Requirements

ESSENTIAL REQUIREMENTS

High School Diploma 2-3 years related experience as a secretary/assistant to an executive officer or management staff Requires strong organizational skills and professional office abilities to include oral and written communication skills, and general computer literacy. Proficient in Microsoft Word and Excel, a 10 key calculator and a computer keyboard. Must maintain a high level of confidentiality. Must demonstrate attention to detail. Must demonstrate excellent interpersonal skills. Must demonstrate the ability to work independently. Must possess a valid PA driver's license. Have a working knowledge of the County purchasing system. Receive, log, and manage maintenance requests through completion. Research, compare, and obtain pricing for supplies, materials, equipment, and parts. Prepare and process purchase orders in compliance with County procedures and to the County Purchasing Dept. Maintain detailed and organized records of purchases, deliveries, invoices, and requisitions. Manage the uniform quartermaster program, including issuance, tracking, returns, and record maintenance. Participate in OSHA Toolbox Talk training alongside Facilities and Maintenance staff. Verify deliveries and resolve discrepancies promptly. Maintain proper inventory levels and anticipate supply needs. Communicate regularly with County departments, vendors, contractors, and sales representatives. Coordinate invoice processing with the Business Office. Perform general administrative tasks including filing, data entry, IT ticket submissions, clerical functions, and document management. Support the Facilities Director with additional tasks as assigned. Contact Details If you have any questions, please contact the county's Department of Human Resources at ychr@yorkcountypa.gov. York County embraces diversity in our community and workforce, and is an Equal Opportunity Employer. All hiring, promotions, demotions, training, and other opportunities are based on qualifications and without regard to race, creed, color, national origin, gender, religion, age, or disability.