Assistant to VP of Feed Division

Position Summary:

Responsible for professional customer service, billing, sales, purchasing, coordination of transportation and administrative duties as it relates to the Feed Division.

Duties & Responsibilities:

Assists in the billing administration for selecting direct ship customers. Assists in the tracking of transportation and delivery of products to our feed mill locations Assists in the tracking of feed deliveries that are direct to the farm deliveries Properly invoice customers for purchases that are direct wholesale sales. Process invoices to include matching the bill of lading with the proper weight and verification with the purchase order of wholesale sales. Issuing and tracking of purchase order numbers for all Toll Mill purchases Sending out feed contracts to customers and tracking to insure proper signatures from customers Daily processing of PO purchase order sheets to insure location managers and accounts payable staff get information in a timely manner. Assists in maintaining the files and records of customers as necessary. Provide daily grain retail price sheets for the feed division. Provide prices for selected daily bid situations and customer follow up Assist in the purchasing of feed products on a daily basis. Prepare Power Point presentation material for supervisor. Generate weekly and monthly reports such as ROI tracking, Net Controlled cow report, promotional sales reports, tracking of division goals verse actual performance, monthly performance indicator reports Communicates with customers and relays pertinent information to the appropriate personnel. Follow established procedures for charge/non-charge customers. Performs other duties as assigned by supervisor. Customer Service Take customer calls and refer callers to appropriate staff members. Promote customer purchasing when contract opportunities arise. Provide pricing on bid situations to customers and outside consultants. Follow up on feed bid situations and ask for the orders (sales) Email weekly feed market information sheets to customers and consultants Email weekly feed cost comparison reports to customers and consultants Help monitor credit on direct ship customer s

Qualifications:

Must be proficient in use of Microsoft Office software, 10 Key calculator and other personal computer software. Must be proficient in Excel and Power Point software. Must have good communication skills and be organized. Additional training beyond high school in accounting with 1-3 years job related experience necessary. Must have high attention to detail and professionalism Must have good customer service skills along with the ability to sell Must have good negotiation skills with feed purchasing

Working Conditions & Physical Requirements:

Perform duties in a professional office setting. Ability to sit for long periods of time. Ability to stoop, bend, and reach on occasion.