Job Code:

2026:

OTZ-159\n

Location:

Kotzebue, Alaska\n

Program:

Dental\n

FT/PT Status:

Full Time\n

Job Responsibilities:

\nManiilaq Association\n1/22\n

Title:

Administrative Assistant/Scheduler Pay Grade:

26\n

Program:

Dental Status:

Non-Exempt\n

Housing Priority:

None Covered:

Yes

POSITION SUMMARY

\nUnder the guidance of the Dental Clinic Manager, enters data in the Resource Patient Management Systems Dental and Scheduling package (DDS / SD) system, including on-going data entry, data processing, and data extraction. Maintains an accurate inventory of clinical/administrative supplies needed to support the dental program; oversees the

DDS RPMS

system, including on-going data entry, data processing, and data extraction; processes purchase orders, travel/check requisitions, etc; arranges repairs of clinical and administrative equipment as needed; schedules dental appointments; performs word processing as required. Reports directly to the Dental Clinic Manager.\n

PRINCIPAL DUTIES AND RESPONSIBILTIES

\nSchedules dental appointments and provides reminder phone calls prior to appointments.

Advises patients regarding the importance of reporting for appointments as scheduled.\nResponds respectfully and appropriately to clients and other health care providers.\nEstablishes and maintains inventory database of dental/administrative supplies restocking as necessary. Implements procedures for tracking, receiving, handling, processing, and distribution of supplies and equipment.\nComplete travel/lodging arrangements, purchase orders and check requisitions using proper forms and protocol. Maintains patient program data in a secure, organized, and confidential manner.\nMaintains patient's charts. Including but not limited to, creating new patient's charts, archiving deceased patient's charts and overall chart organization.\nProvides data processing for purchases of materials, supplies, and services as appropriate. Follow-up by telephone or written correspondence with vendors as necessary.\nPrepares work orders for repair services on equipment (fax, copiers, etc.) on request. Assists the operations manager in executing regular quality assurance activities (ordering admin. Supplies, re-stocking, or cleaning storage areas).\nProvides direct office support including general office appearance, telephone reception, and typing.\nParticipates in development and implementation of departmental goals and objectives.\nAssists in keeping open appointments filled by calling in patients from the waiting lists.\nCoordinates with providers to make sure tele-med cases are processed and responses are sent to the village clinics in a timely manner.\nAssists dental manager with collection, processing and follow up for dental patient referrals.\nPrepares dental insurance pre-determinations for procedures that require it for payment.\n

Job Qualifications:

MINIMUM REQUIREMENTS

\nHigh school diploma or equivalent. Possess ability to enter/extract data at a competent pace. Reads and responds to a visual display screen. Must possess good problem-solving ability, as well as have good communication skills and able to operate basic office equipment. Must be independent and well organized. Must become competent in both work processing and relational data processing. Other Job Information (if applicable):\n

DISCLAIMER

\nThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet physical demands. 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