Business Operations Specialist

The Business Operations Specialist will support various administrative, financial and operational functions within the organization and be a vital part of the executive office. This position requires a versatile individual who can handle multiple responsibilities and work professionally and collaboratively with different departments and external agencies. This position will report directly to the Director of Finance and Personnel Services as well as work under the direction of the Executive Director, as needed.

Key Duties and Responsibilities Include:

Responsible for daily cash deposits and reconciliation of the client ledger to ensure accurate financial records. Manage and maintain employee benefits through various third-party providers, ensuring timely and accurate administration. Conduct onboarding of new employees and facilitate training on new processes for existing employees, ensuring they understand organizational policies, procedures and corporate structure. Assist in the lab as needed to support staffing requirements and ensure smooth operations in service to clients. Handle correspondence with external agencies and/or stakeholders through email and telephone ensuring clear and professional communication. Prepare and submit records for approval as required by grants and contracts ensuring compliance with all reporting guidelines. Maintain accurate and up-to-date personnel and vendor files ensuring confidentiality and compliance with record-keeping standards. Collect bi-weekly timesheets and assist in the processing of payroll, ensuring timely and accurate payment to employees. Perform other duties as assigned by the Director of Finance and Personnel Services and Executive Director. The candidate should have a general understanding of accounting processes, terminology, human resources, the payroll process and effective verbal and written communication skills. Bachelor of Arts/Bachelor of Science in Business Administration or Human Resource Management preferred. Associate Degree with applicable work experience will also be considered.

PHYSICAL DEMANDS

Work is sedentary in nature involving sitting, occasional standing, walking, bending, and lifting 25 pounds.

WORK ENVIRONMENT

Work is performed in an office environment. Possess and maintain a valid Driver's License Complete Background Check (repeated periodically during employment) including, but not limited to: Social Security Record Inquiry Criminal History Inquiry Sex Offender Database Inquiry Motor Vehicle Report/Driver's License/Driving Record Inquiry Past Employment Verification Education Verification Pre-employment drug test at designated test location E-Verify Eligibility to Work in United States Minimum Six Month Probationary Period Work a minimum of 40 hours per week and beyond normal work shift or schedule Shelby County Community Corrections is an Equal Opportunity Employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any other legally protected status.