Administrative Operations Coordinator

• Glendale Concorde Career Colleges, Inc.
• 3.4 Glendale, AZ Job Details $20
• $26 an hour 15 hours ago Benefits Paid training Paid parental leave Health insurance Dental insurance Paid time off Parental leave Vision insurance Pet insurance Qualifications Office supply management School experience Employee onboarding Visitor query response Document compliance management Report preparation Customer communication Office activity coordination Customer relationship building Regulatory documents Accreditation standards (regulatory compliance area) Faculty collaboration Operations coordination Filing Executive administrative support Mid-level Communication platforms 3 years High school diploma or GED Employee data management Compliance documentation Office supply ordering Collaborative technology platforms Computer skills Immigration compliance Experience at colleges/universities Productivity software Managing executive calendars Onboarding process management

Business Full Job Description Overview:

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

Pay:

$20.00

• $26.

00

Location:

Onsite

•

Glendale, AZ What We Offer:

Paid Training Tuition Waiver :

Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses

Paid Time Off :

Competitive paid time off programs for employees (Vacation, Sick, Flexible, Holiday)

Retirement Matching :

50% match on the first 6% of your contributions after 90 days

Paid Parental Leave :

4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby

Competitive Insurance :

Health, vision, and dental coverage for you and your dependents

Pet Insurance :

Competitive coverage for your furry family members through

ASPCA Health Plan Enrollment :

Eligibility starts first of the month following completing one full month of employment

Responsibilities:

Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support Coordinate and track new hire documentation, including I-9 compliance and credential verification Maintain organized records and filing systems for personnel, compliance, and accreditation documentation Assist with scheduling meetings, campus events, and coordinating leadership calendars Prepare and distribute reports, correspondence, and official documents Support accreditation and regulatory processes by gathering and submitting required documentation Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents Coordinate office supply inventory and manage orders Assist with special projects assigned by campus leadership Other duties as assigned

Qualifications:

Education/Experience High school diploma or GED (required); Associate's degree in business or related field (preferred) Minimum of three (3) years of administrative experience (required) Experience in post-secondary education (preferred) Skills Apply knowledge and skills to complete tasks with minimal supervision Identify straightforward problems and recommend potential solutions Communicate clearly and effectively with peers and stakeholders Demonstrate active listening and empathy in interactions Participate in presentations or facilitate small group discussions Manage multiple tasks in a dynamic environment Use productivity software and collaboration tools with confidence Show initiative and accountability for assigned outcomes Perform routine tasks and seek guidance for new situations Builds strong customer relationships and delivers customer-centric solutions Achieves results consistently, even in tough circumstances Develops and delivers multi-mode communications tailored to diverse audience needs Seeks new growth opportunities and challenges through formal and informal development channels Work Environment This position is designated as On Campus Local travel required (up to 5%) #LI-PW1