Office & Operations Assistant

Jobs at

Lede Company LLC Office & Operations Assistant Beverly Hills, CA Category:

Corporate Type:

Full-time Min.

Experience:

Some Experience Salary:

$22.00 per hour The Lede Company is looking for an organized, friendly and proactive Office Assistant to keep our LA office operations running smoothly. Beyond managing day-to-day office operations, the Office Assistant will play a key role in creating an exceptional workplace experience and helping to improve the systems, processes, and culture that support our team This is an in-person position. We are looking for someone who can be on-site Mon-Fri, 9am-6pm. Responsibilities Executive Support (COO/President) Provide high-level administrative support to the COO/President, including calendar management, meeting coordination, and file organization. Coordinate and manage scheduling for high-level meetings with executives, clients, partners, and other external stakeholders, ensuring seamless logistics and communication. Support the preparation of executive presentations and materials for Board meetings, company-wide meetings, leadership meetings, and other key business presentations. Coordinate travel arrangements, including accommodations and transportation. Prepare, track, and reconcile executive expenses in a timely and accurate manner. Office Management Serve as the primary point of contact for the Los Angeles office, providing front desk coverage and creating a welcoming experience for visitors. Manage incoming and outgoing mail, packages, deliveries, and general office correspondence. Coordinate office maintenance, repairs, cleaning services, and equipment upkeep to ensure a safe and efficient work environment. Manage relationships with office vendors, including submitting work orders, scheduling services, and overseeing on-site vendor visits. Monitor inventory and procure office supplies, kitchen items, snacks, and other workplace essentials. Coordinate and manage the office's weekly catered lunch program, including vendor communication, order placement, setup, serving logistics, and cleanup. Support employee engagement and workplace culture through the coordination of office hospitality, meals, and special events. Oversee office seating and parking logistics, including assignments, recordkeeping, access card administration, and employee support. Ensure the office remains fully stocked, organized, and presentable throughout the day. Coordinate meeting logistics, including conference room setup, catering, audiovisual needs, and guest accommodations for internal and external meetings. Support employee onboarding and offboarding processes, including the distribution, collection, and tracking of company equipment and office resources. Operations & Team Support Maintain and manage internal client management documentation and operational records. Administer and update corporate subscription accounts, licenses, and shared system access based on business needs. Maintain internal resources and organizational documentation, including org charts, contact directories, and client lists. Identify opportunities to improve operational processes and develop clear documentation, procedures, and guides to support consistency and efficiency. Partner closely with Finance, Operations, and Human Resources teams to ensure the smooth day-to-day operation of the Los Angeles office. Provide operational and administrative support to additional company offices as needed. Plan and coordinate company events, celebrations, and employee engagement initiatives, including holiday parties, anniversaries, and special events. Requirements & Skills Proven experience as an office administrator, office coordinator or relevant role Outstanding communication and interpersonal abilities Must be proactive and responsive Excellent organizational and leadership skills Familiarity with office management procedures Excellent knowledge of MS Office and office management software Strong time-management and multitasking abilities Experience in managing budgets and expenses Experience in developing internal processes Ability to maintain confidentiality of company information Excellent attention to detail

IN-OFFICE EXPECTATION

5 days per week The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

ABOUT THE LEDE COMPANY

The Lede Company is a full-service strategy, communications and social impact consulting firm, specializing in corporate, entertainment, brand and nonprofit sectors. With dedicated Talent, Music, Strategic Communications, Brand, Content and Social Impact divisions, we work with our clients to advance business and social outcomes through innovative storytelling, media, campaigns and partnerships. Our service offerings draw on our expertise, relationships, and resources, all of which enable us to exceed client expectations and ultimately, deliver results. Apply for this job First name Last name Email address Location Phone number Resume Attach resume Attach another file Attach file Add another What are your salary requirements? per hour Are you authorized to work in the United States? Yes No Are you authorized to work in the United States? Will you now or in the future require sponsorship for employment visa status (e.g. H-1B status)? Yes No Will you now or in the future require sponsorship for employment visa status (e.g. H-1B status)? What is your earliest start date? Are you 18 years of age or older? Yes No Are you 18 years of age or older? Are you willing to work evenings? Yes No Are you willing to work evenings? How did you hear about this role? Please choose one of the options below: Lede Website Lede Employee Referral LinkedIn Indeed Handshake Other If you selected 'Lede Employee Referral,' please specify who referred you: We invite you to complete the optional self-identification questions below used for compliance with government regulations and record-keeping guidelines. Any self-identification information provided will not be considered in the selection process. GENDER Male Female Nonbinary I do not wish to self-identify my gender

ETHNICITY

American Indian/Alaska Native (Not Hispanic or Latino) Asian (Not Hispanic or Latino) Black/African American (Not Hispanic or Latino) Hispanic/Latino Native Hawaiian/Other Pac Island (Not Hispanic or Latino) White (Not Hispanic or Latino) Two or More Races (Not Hispanic or Latino) Decline to Specify

VETERAN STATUS

Learn more about veteran statuses If you believe you belong to any of the categories of protected veterans listed below, please indicate by selecting the appropriate category(ies). The hiring employer is subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA) and requests this information in order to measure the effectiveness of the outreach and positive recruitment efforts it undertakes pursuant to VEVRAA. Disabled Veteran Armed Forces Service Medal Veteran Veteran who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized Recently Separated Veteran Veteran, but not one of the four protected classes above I decline to state my veteran status Not a Veteran

DISABILITY STATUS

Learn more about disability statuses We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. Yes, I Have A Disability, Or Have A History/Record Of Having A Disability No, I Don't Have A Disability, Or A History/Record Of Having A Disability I Don't Wish To Answer