Coordinator of Operations and Emergency Preparedness

Coordinator of Operations and Emergency Preparedness Hayward, CA Job Details Full-time $150,600 - $181,171 a year 1 day ago Benefits Disability insurance Dental insurance Flexible spending account Employee assistance program Life insurance Qualifications Statistics Record keeping Computer operation Maintenance inventory management Budget management Laboratory safety Report writing Operations management Safety inspections for hazard identification Basic math Staff scheduling Regulatory compliance Hazmat Filing Environmental compliance Collaborating with government agencies Fire codes and regulations English Equipment malfunction troubleshooting Emergency management Performance management Compliance management implementation Quality assurance audits Supervising experience Policy & process development Task prioritization Electrical building codes Environmental compliance audit Labor contracts Quality control operations Full Job Description

JOB THIS JOB DESCRIPTION IS UNDER REVIEW AND WILL BE PRESENTED TO THE PERSONNEL COMMISSION FOR REVIEW AND APPROVALGENERAL DESCRIPTION

Under the direction of the Director of Facilities, Maintenance, Operations and Transportation (FMOT) or other assigned administrator; plan, organize, evaluate and supervise the work of supervisory personnel and subordinate staff that provide grounds, maintenance, custodial and other facility related services. Develop a comprehensive training program for assigned areas of responsibility.

EXAMPLE OF DUTIES ESSENTIAL DUTIES

The following list of duties describes the various types of work that may be performed and the level of technical complexity of the assignment(s), and is not intended to be an all inclusive list. Develop, maintain and monitor the implementation of all federal, state, and local safety compliance programs. Review, plan, train, schedule and assign work to facilities, operations, custodial, and grounds staff ensuring that the assignment is clear and understandable; ensure that needed supplies, materials and equipment are available and that coordination with other units has been accomplished. Oversee the District fire extinguisher, respiratory protection, and compliance inspection programs. Assist in determining priority of work orders, planning, scheduling of work orders and accurate recordkeeping. Schedule and conduct quality control and assurance reviews of work plans, ongoing audits and investigations, completed audits and reports of investigation, special review reports, and others to determine if audits are conducted in compliance with Federal, State and department standards. Conduct field work, including site safety audits of work methods for improper procedures check equipment and facilities for hazardous conditions and recommend corrective actions as required by the California Division of Occupational Safety and Health, the Bay Area Air Quality Management District (BAAQMD), and the Alameda County and City of Hayward Health Services and Fire Departments. Develop work procedures and practices for assigned unit; modify employee work assignments in accordance with the needs of the Facilities Maintenance Operations Department; develop work schedules; make oral and written directives. Maintain and update material safety data sheets (M.S.D.S) and make them available to Department personnel; oversee disposal of hazardous materials. Observe and ensure compliance with Federal, State and local electrical and building codes and fire regulations; troubleshoot malfunctions, repair or notify appropriate agency or personnel of major malfunctions. Ensure that checklists and/or work plans are consistently used and completed by the staff in compliance with the procedure manual, standards and the district's quality control policies and procedures. Explain the intent and legal implications of health and safety codes and regulations to District administrators and supervisors. Review Material Safety Data Sheets to determine acceptability of materials for use by District employees. Serve as a liaison to outside environment, health and safety regulatory agencies for the purpose of exchanging information, coordinating activities and/or resolving regulatory issues and concerns. Conduct periodic health, safety, and emergency training. Coordinate and ensure that all applicable licenses and certifications are up to date; maintain records and prepare reports. Serve as the primary resource for the Integrated Pest Management Program (IPM) and respond to inquiries accordingly. Ensure that adequate records are filed and maintained at the school sites and conduct random, periodic inspections to ensure handbooks are being properly maintained. Order various materials, equipment, tools and supplies according to established procedures; maintain inventory of equipment and supplies; contact vendors as needed.

OTHER DUTIES

Perform related duties as assigned course of work.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Correct English usage, grammar, spelling, punctuation and vocabulary. Basic mathematics and statistics. Budget administration. Principles of supervision and training. Operation of a computer and assigned software. Record-keeping and administrative report preparation. Applicable laws, codes and regulations. District merit system rules, human resources policies and procedures and labor contract provisions. Hazardous Material Business Plans Laboratory Safety Chemical Hygiene Plan Environmental Health & Safety Appropriate safety precautions and procedures. Implement, schedule and supervise facility cleaning. Analyze, develop, revise and improve upon programs, methods and procedures. Carry on several simultaneous assignments, with close attention to schedules and deadlines. Collect, organize and analyze data. Prepare clear, concise, technically accurate reports. Plan, organize and supervise the work of personnel. Communicate effectively both orally and in writing. Understand and follow oral and written instructions. National Incident Management System (NIMS), Standardized Emergency Management Systems (SEMS), Incident Command System (ICS) Establish and maintain cooperative and effective working relationships with others. Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others. Federal, State, and local statutes and regulations governing IPM use on school properties. Environmental health and safety regulations, including California Environmental Protection Agency (Cal/EPA), Occupational Safety and Health Administration (OSHA), and California Occupational Safety and Health (Cal/OSHA).

ABILITY TO

Work confidentially with discretion, and complete work with constant interruptions. Communicate effectively, both orally and in writing. Conduct meetings, discussions, and make presentations. Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others. Supervise the performance of assigned personnel. Communicate effectively both orally and in writing.

SUPPLEMENTAL INFORMATION

Exams are required for ALL applicants.

If your application is selected to move forward in the recruitment, you will be invited to participate in the written exam. If you pass the written exam, you will be invited to participate in an oral exam.

Qualifying Exam:

(REQUIRED

FOR ALL QUALIFIED APPLICANTS

) May 1, 2026

Oral Exam:

Anticipated for the week of May 11, 2026Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.

Positions in the job classification are exempt and work 12 months per year.

OTHER IMPORTANT INFORMATION

The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission. Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648. Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.

Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.

Classified employees must participate in the CalPERS Retirement program.

All employees are enrolled in an Employee Assistant Program (EAP).The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.

For more information please view the Benefits tab of this job announcement.

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community's rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students' own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes. We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community.

We look for applicants who:

Reflect our diverse community Value and intentionally promote diversity and consciousness of difference Empower students furthest from opportunity Demonstrate cultural competence and cultural humility Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities Foster students' potential to become global citizens and socially responsible leaders. Non-Discrimination Policy Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint. If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call (510) 723-3857, ext 34102 or 34201, or email . The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request. Americans with Disabilities Act Bullying

TITLE IX

Suicide Prevention Title V CCR Uniform Complaints