Administrative / Operations Assistant

We are seeking a bilingual (English/Spanish) Administrative / Operations Assistant to join our company and make an immediate impact by supporting day-to-day business operations across multiple departments, including Operations, HR, Compliance, Finance, and Sales. This role will ensure smooth organizational workflows, provide administrative support, and serve as a resource for both internal teams and field operations. This is full time, in-office position Monday - Friday, 8:30 am - 5:30 pm . Roles and Responsibilities Provide administrative support to ensure the efficient operation of the office. Answer phone calls, take messages, direct calls, and greet visitors. Organize and maintain both digital and physical filing systems. Monitor and order office supplies; manage inventory of supplies and equipment. Arrange travel accommodations for management and executives. Sort and distribute incoming mail and packages. Coordinate logistics for internal events such as staff meetings, training sessions, or team-building activities. Enter data into spreadsheets, databases, and systems with accuracy. Maintain and update records, including employee files, contact lists, and administrative databases. Assist with HR-related tasks such as onboarding, offboarding, and payroll processing. Support operational needs, including dispatching, scheduling, creating reports, and managing work orders or project assignments. Provide backup support for other administrative staff during absences or peak workloads. Run errands as needed (e.g., supplies, mailing, bank deposits). Serve as an escalation point for field or job-site problem-solving. Actively participate in company-wide meetings and initiatives aimed at continuous improvement. Required Qualifications Bilingual fluency in English and Spanish (spoken and written). Strong computer proficiency in Google Suite (Docs, Sheets, Calendar) and other scheduling or document management tools. Proven organizational skills, with the ability to manage multiple calendars, deadlines, and personnel simultaneously. Excellent written and verbal communication across all organizational levels. Strong problem-solving skills with the ability to remain proactive in high-pressure situations. High degree of professionalism, discretion, and confidentiality. Self-starter with strong time-management and prioritization skills. Positive, energetic, and adaptable with a strong sense of accountability. Reliable personal transportation to and from work site. Key Competencies Detail-oriented, tech-savvy, and resourceful. Independent worker with the ability to collaborate effectively within a team. Flexible, willing to take on new assignments and challenges. Strong interpersonal skills with a customer-service mindset.

Job Type:

Full-time Pay:

$19.00 - $22.00 per hour Expected hours: 40 per week

Benefits:

401(k) Professional development assistance Retirement plan

Work Location:

In person