Operations Coordinator

The Operations Coordinator supports the College of Veterinary Medicine. This individual will be relied on to provide accurate data and assist in the execution of various short, medium, and long-term projects as deemed necessary to carry out the mission of the College and University. Position reports to the Assistant Director of Operations for the College of Veterinary Medicine. Knowledge, Skills and Abilities Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to work collaboratively and cooperatively with diverse units and personalities within the College and across the University. Ability to maintain confidentiality is essential. Expert level Excel user with the ability to create and manage complex spreadsheets. Ability to use multiple computer programs as needed to accomplish essential job functions (Microsoft Word, Power Point, Outlook, etc.). Experience with MS Project helpful. Organizational skills necessary to prioritize workload to meet long and short-term deadlines. Flexibility in job assignments to meet departmental priorities and emerging or unplanned initiatives. Ability to handle detail-oriented assignments with accuracy and consistency, with minimal supervision. Excellent oral and written communications skills. Ability to interact effectively with administration, faculty, staff, and students is a top priority. Advanced mathematical skills, including the ability to operate a 10-key calculator. Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications Education:

High School Diploma or GED Experience:

Experience:

4-6 years support staff experience in a large, high volume office setting.

Preferred Qualifications Education:

Bachelor's Degree in Business Administration, Accounting, Finance, Organizational Management or related field preferred.

Experience:

Prior experience in an office setting assisting with operations planning or budgeting preferred. Essential Job Duties Key Responsibilities Coordinates the generating of check requisitions, materials requisitions, and budget transfers, and credit card expense reports. Coordinates with the Assistant Director of Operations in record keeping, invoice and statement reconciliation, payment status follow up, etc. Key Responsibilities Assists the Assistant Director of Operations in producing, maintaining, and updating information, scheduling and planning pertaining to accreditation processes, Board of Trustees reporting, and Strategic Initiatives. Key Responsibilities Organizes, designs, and/or manages special projects, as assigned by the Assistant Director of Operations. Key Responsibilities Assists with coordination of the development and oversight of project schedules and timelines for the College of Veterinary Medicine. Key Responsibilities Coordinates and manages travel reports and reimbursements through Concur, including training of faculty and staff when needed. Key Responsibilities Other duties as assigned. Posting Details Continued Work Schedule Mon - Fri, 8:00 AM to 5:00 PM. Some evenings and weekends will be required throughout the year as needed. Working at WesternU We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, Our faculty, staff, and administrators are 100% focused on student success. Our University culture creates the context for a nurturing and supportive environment. Faculty, staff, and students can expect to make deep, personal relationships within the University community. As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. WesternU's core value of humanism encourages all to bring their whole self in all that they do. We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people! Expected Pay Scale Minimum $25.00 Hourly Maximum $30.32 Hourly Physical Demands Physical Demands Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands, reach with hands and arms, and stoop. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move or push up to 25 pounds. Specific vision abilities required by this job include close vision. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties of the position are normally performed in a typical office setting. Occasionally the employee is exposed to outdoor weather conditions. The noise level in this setting is usually moderate due to telephone calls, office equipment, and normal student traffic. Posting Information Posting Number S01768 Posting Date 03/17/2026 Close Date 03/17/2027 Open Until Filled Yes Conditions of Employment - Background Check To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position. Pay Transparency Act Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications. Equal Opportunity Statement (EEO) It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time. Applicant Documents Required Documents Resume Optional Documents Cover Letter Letter of Recommendation #1 Letter of Recommendation #2 Letter of Recommendation #3 Additional Applicant Document