Staffing Coordinator Interview Scheduler

Staffing Coordinator - Interview Scheduler#26-19448 $24.22-$27.66 per hour Santa Rosa, CA Onsite Job Description Our client, a global provider of electronic design and test solutions company, is looking for a Staffing Coordinator - Interview Scheduler for their Santa Rosa, CA location.

Responsibilities:

The Recruiting Coordinator supports the Talent Acquisition team by managing interview logistics for 3 recruiters ensuring a seamless, high-quality candidate experience. This role requires strong organization, attention to detail, and the ability to operate efficiently in a fast-paced environment. Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews; final interviews primarily onsite in Santa Rosa. Partner with recruiters, hiring managers, and candidates to align availability and logistics Manage calendars, confirmations, and last-minute schedule changes Deliver a best-in-class candidate experience through clear, timely communication Maintain accurate data in iCIMS, our recruiting system, and track interview activity Leverage AI tools to enhance candidate communications, streamline scheduling workflows, and identify process improvements Support additional logistics: some reporting; escort interviewing candidates to their interview rooms

Requirements:

1+ year of coordination or administrative experience (recruiting preferred) Strong attention to detail and ability to manage competing priorities Excellent written and verbal communication and customer service-related skills Experience with ATS and calendar tools (Outlook, iCIMS preferred) Familiarity with AI tools (e.g., Copilot or similar) to improve efficiency and process flow