Medical Affairs Operations Specialist

Cytokinetics is a specialty cardiovascular biopharmaceutical company, building on its over 25 years of pioneering scientific innovations in muscle biology, and advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction. The Medical Affairs Operations (MAO) Specialist will play a critical role in enabling the success of the Medical Affairs organization by supporting core business needs and day-to-day operational processes across functions. These include, but are not limited to, scientific exchange, medical information, publications, medical education, scientific material review, and learning and development. They will do this by demonstrating project management, procurement management, budget management, and contract management expertise. They will interact with general & administrative functions and with other departments across the company. As a key member of the Medical Affairs team, this role serves as a primary point of contact for home-office operational support and contributes to the execution of cross-functional initiatives led by Medical Affairs, supporting the needs of a growing organization.

Responsibilities:

Partner with the MAO Lead to plan and execute day-to-day Medical Affairs operations and key initiatives. Serve as a liaison between Medical Affairs and external vendors to manage the full contract lifecycle, including initiation, execution, reconciliation, and archiving. Maintain and optimize operational systems, including collaborative platforms, shared repositories, trackers, and CRM tools (e.g., Smartsheet, SharePoint, Teams, Box). Collaborate with IT to support the rollout, adoption, and ongoing maintenance of technology solutions critical to Medical Affairs. Coordinate logistics for Medical Affairs training programs, workshops, onboarding activities, and internal meetings. Partner with cross-functional stakeholders to plan and execute internal Medical Affairs conferences and field medical team meetings. Provide logistical and operational support for medical congresses, advisory boards, and symposia. Manage departmental operational tools, including shared calendars, project trackers, collaboration sites, and meeting coordination systems. Schedule key meetings and maintain accurate meeting minutes and documentation. Lead or support the development and maintenance of dashboards, presentations, and reporting materials for departmental updates and planning.

Qualifications:

BA/BS with 5+ years of relevant experience, preferably in Medical Affairs Operations or a related function within the pharmaceutical or biotech industry. Working knowledge of Medical Affairs activities, including medical strategy, medical education, publications, medical congresses, investigator-initiated studies, and professional society engagement, is preferred. Demonstrated project management experience, including proficiency with MS Office and collaboration tools, and a track record of working effectively with cross-functional teams, vendors, and external partners. Ability to proactively identify issues, prioritize tasks, work on multiple projects and address with solutions-oriented approach. Strong interpersonal and written communication skills; ability to flex communications (message, style) based on the audience. Some travel may be required (