Substitute Administrative Assistant/Scheduling Specialist for the Dean (Short-Term/Temporary)

Substitute Administrative Assistant/Scheduling Specialist for the Dean (Short-Term/Temporary) Salary $29.78 Hourly Location North County Campus, CA Job Type Full-Time Job Number

FY2526-00133

Division Student Success & Support Programs Department Student Success Center Opening Date 03/10/2026 Closing Date 4/30/2026 11:59 PM Pacific Description Benefits Questions Job Description Summary This is a recruitment for a short-term/temporary position.

DEFINITION

Under general supervision of the Dean of Academic Affairs or the Dean of Student Services, assist in the administrative duties supporting academic affairs or student services.

DISTINGUISHING CHARACTERISTICS

The Administrative Assistant/Scheduling Specialist for the Dean is distinguished from other positions due to the required level and scope of knowledge of instructional or student services programs including the technical aspects of class scheduling, policies and procedures, categorical and regulatory program requirements, contract provisions for hiring, and workload and performance evaluation. Incumbents in this position support student learning outcomes and institutional effectiveness by facilitating processes required for district operations. Essential Functions & Qualifications As a substitute until the permanent position is filled, the job duties may be a subset of the below essential functions.

ESSENTIAL FUNCTIONS

Provide high level administrative duties for the office of the Dean; Schedule appointments and maintain appointment calendar for the Dean; Coordinate, plan, and facilitate successful Cluster/Department events; Demonstrate strong planning and project coordination skills; Assist the Dean in faculty/staff recruitment and hiring processes; Explain College policies and regulatory procedures to the public, administrators, faculty, and staff; Maintain SharePoint and Website as required; Coordinate travel arrangements, to include processing of all applicable documents; Assist in the organization of the Institutional Program Planning and Review process; Facilitate the processing of student concerns and complaints; Demonstrate ability to analyze problems, make recommendations, take appropriate courses of action and exercise good judgment in decision making. Maintain the class schedule database throughout the semester, entering changes, additions and deletions, and distribute schedule updates to appropriate departments, identify and correct scheduling problems including error checking faculty loads, verifying correct State-mandated data elements, resolving conflicts, and communicate information as appropriate; Provide technical expertise to faculty and staff; Coordinate all schedule-building timelines and distribute and collect materials used by the divisions in constructing class schedules; Monitor curriculum changes and the impact of those changes on the schedule; Design and produce a variety of computer-generated statistical reports as requested; Create and maintain faculty workload records including exceptions for release time, carryovers, large class assignments, and load adjustments; Gather, assemble, and distribute materials for faculty evaluations; schedule pre and post conferences; monitor timelines for the evaluation process; Coordinate, distribute, and track Flex contracts for all Cluster; Coordinate the recruitment and evaluation process for division chairs, directors and/or coordinators; Perform other related duties as assigned. Essential functions of particular positions within classifications may vary because job duties may vary by work location.

QUALIFICATIONS

Education:

Required Associate's Degree. Preferred Extensive database management experience or expertise working with an enterprise resource management program such as PeopleSoft or Banner. Bachelor's degree.

Experience:

Required Three years of progressively responsible administrative experience. Preferred Class scheduling experience in a school or community college; Experience working with categorical or regulatory programs;

Knowledge of:

Project or class scheduling, time management, and coordination; Community College organization, policies, rules, and programs including Federal and State mandated privacy requirements and accommodations; Proficiency in the use of Microsoft Office Suite and Windows Correct usage of English, grammar, spelling, punctuation, and vocabulary; District policies and procedures.

Ability to:

Apply a high level of judgment and discretion; adapt to the dynamics of organizational, procedural and policy changes; Maintain confidentiality of student as well as personnel matters, records, data base information and other sensitive files; Plan, organize, coordinate, complete and follow-through with multiple tasks; Work with a very high level of independence, initiative, and accountability; Understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; Meet critical deadlines; Communicate effectively orally and in writing; Establish and maintain cooperative working relationships with those contacted in the performance of duties; Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.

Physical ability to:

Read and comprehend printed matter and text and data on computer monitors; Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email; Sit or stand for extended periods of time; Lift and/or carry 25 pounds; Exert manual dexterity sufficient for keyboard and other office equipment operation. License and Certificates (current within the last year) : Required Valid driver's license and eligible to obtain California driver's license upon hire. Additional Information This is a short-term/temporary position. Interview Process Information Selected applicants will be contacted for an interview.

TO:

New Employees FROM:

Human Resources SUBJECT:

Benefits for Classified & Management Employees Cuesta College's Benefits website: https://www.cuesta.edu/about/depts/humanresources/Benefits/index.html Employees who work half-time or more are entitled to receive fringe benefits. The fringe allocation is money from the District to help cover the cost of insurance. Employees working half-time or more are eligible to participate in the District's medical, dental and vision insurance. Employees with a work assignment of 50% to 74% of full time will receive one-half of the above stated fringe allocation. If your insurance rate exceeds your fringe allocation, the balance will be deducted from your monthly payroll check. If the insurance plans selected cost less than the fringe allocation, any excess amount will be returned to the District. For more information about how fringe benefits are determined please refer to the collective bargaining agreement between SLO Community College District and Cuesta College Classified United Employees (CCCUE) or the Board of Trustees policy regarding management employees. If you have any questions, please contact Human Resources at 805-546-3129 or hr@cuesta.edu. 01 We endeavor to foster a just and inclusive campus culture here at Cuesta College. Please tell us about your experiences with inclusion as it relates to your career or some other aspect of your work? If you have not had direct experience in this area, please tell us about your aspirations. We welcome learning about your areas of challenge or growth and success. Required Question Employer Cuesta College (CA) Address P. O. Box 8106 San Luis Obispo, California, 93403 Phone (805) 546-3129 Website https://www.schooljobs.com/careers/cuesta