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Operations Specialist
Job
Robert Half
Walnut Creek, CA (In Person)
Full-Time
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Job Description
We are looking for an Operations Specialist to provide day-to-day administrative and reporting support across key business functions for a growing start up company. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing records, schedules, and operational workflows. The role will contribute to smooth coordination across Operations, Legal, and People teams while helping maintain accurate business data and supporting internal processes.
Responsibilities:
- Organize calendars and arrange internal meetings that help Operations, Legal, and People teams stay aligned and productive.
- Enter, update, and verify information in company systems to keep operational records accurate and current.
- Manage digital files and business documentation, including maintaining orderly folder structures and consistent metadata practices.
- Provide administrative support for onboarding and offboarding activities involving employees, clients, and external vendors.
- Assist with logistics for company gatherings, staff events, and conference-related travel arrangements.
- Keep business development tracking tools up to date, including Salesforce records and shared meeting pipeline documents.
- Prepare operational and resource-related reports using Salesforce and BigTime to support staffing and utilization reviews.
- Produce performance-related reporting through Lattice to assist with project evaluations and year-end review activities.