Publishing Project Specialist

Publishing Project Specialist Pompano Beach, FL Job Details Full-time 12 hours ago Qualifications Project team coordination Vendor relationship building Financial planning Financial forecasting Email marketing Budget management Basecamp Non-profit experience Logistics management Supplier management Workflow management (operations management method) Financial reporting Process improvement Shopify Gap analysis Scalable systems Improving operational efficiency 3 years Budget forecasting Managing budgets in a finance role Financial operations management Typesetting Production planning Dropbox Quality control Vendor relationship management Vendor negotiation Scalability Quality standards in production Scope management Metadata Affiliate marketing Senior level Cross-functional collaboration Go-to-market strategy Cross-functional team management Production scheduling Communication skills Technical Proficiency Project scheduling Cross-functional communication Progress tracking (project management tasks) Metadata management

Full Job Description Publishing Project Specialist Position Summary:

The Publishing Project Specialist oversees the end-to-end execution and scaling of publishing initiatives across print, digital, and multimedia formats. This role ensures manuscripts move efficiently from development through production, distribution, and post-launch optimization, while building the systems, workflows, and accountability needed to support a growing publishing division. This position requires a highly experienced publishing operator with strong expertise in trade publishing, ministry/nonprofit publishing, and hybrid models, particularly in production workflows, vendor management, and cross-functional coordination. The ideal candidate can step in quickly to own complex publishing pipelines, including initiatives such as the Lumo Visual Scripture Series (VSS), Lumo Project Films integrations, and multi-language publishing efforts.

Key Responsibilities:

Project Management & Execution Own and manage the full publishing lifecycle from concept through post-launch optimization, including manuscript development, editorial stages, design and typesetting, production, printing, distribution, and postlaunch performance Develop and maintain comprehensive production schedules, including milestones, dependencies, and delivery timelines Manage multiple concurrent publishing projects across varying stages of completion Coordinate cross-functional teams including editorial, design, production, marketing, and distribution Ensure all projects are delivered on time, within scope, and aligned with strategic priorities Track progress against deliverables and proactively identify, escalate, and resolve risks, delays, or bottlenecks Publishing Operations & Production Management Oversee and manage production workflows across print (offset, short-run, print-on-demand), eBooks (EPUB, Amazon KDP), and audiobooks (ACX, voice production, emerging voice technologies) Ensure readiness of all production files for prepress, print, and digital distribution Manage ISBN assignment, metadata creation, ONIX feeds, and title setup across retail and distribution platforms Coordinate title listings and product setup across channels including Amazon, Barnes & Noble, Walmart, and other distribution partners Maintain consistency and quality control across all publishing outputs Vendor & Partner Management Manage relationships with printers, freelancers, agencies, and distribution partners Coordinate with vendors on technical specifications (trim size, paper, binding, finishes), quotes and cost comparisons, production timelines, and shipping logistics Negotiate deliverables, timelines, and service expectations with external partners Ensure quality assurance across all outsourced production work Financial & Budget Management Track and manage project budgets, production costs, and financial allocations Analyze cost structures across printing, translation, localization, audio production, and design services Support financial planning, forecasting, and reporting for publishing initiatives Coordinate internal coding, invoicing, and financial workflows with Finance teams Distribution & Launch Coordination Align production timelines with go-to-market strategies and distribution schedules Coordinate launch readiness across internal teams and external platforms Ensure final assets are prepared for print distribution, digital retail platforms, and direct-to-consumer channels Support retail optimization strategies including metadata accuracy, discoverability, and platform-specific requirements Marketing & Growth Support Collaborate with marketing teams on launch timelines, campaign asset development, and platform optimization Support promotional strategies including Shopify sales, affiliate distribution models, and digital promotions such as Kindle campaigns Systems & Process Optimization Build, implement, and refine standard operating procedures (SOPs) for publishing workflows Establish scalable systems to support increased publishing volume and complexity Implement and optimize tools such as Basecamp, Dropbox structures, Airtable, and Shopify integrations Improve workflow visibility, accountability, and efficiency across the publishing pipeline Continuously evaluate and optimize processes to reduce friction and increase throughput Quality Assurance & Accountability Ensure all deliverables meet high editorial, design, and production standards Maintain consistency across formats, languages, and distribution channels Drive accountability across internal teams and external contributors Identify operational gaps and implement solutions that improve execution reliability

Qualifications:

3-5 years of experience in publishing project management Proven experience managing multiple book projects simultaneously from manuscript to distribution Deep understanding of the entire publishing workflow: Editorial, design, print production, and digital publishing Experience working with printers, vendors, and external production partners Strong proficiency with project management systems and workflow tools Demonstrated ability to build and implement operational systems, not just manage tasks Preferred Qualifications Experience in faith-based, nonprofit, or mission-driven publishing Familiarity with hybrid publishing models (commercial + ministry distribution) Experience with metadata systems, ONIX feeds, and retail platform integrations Exposure to global publishing, translation, and localization workflows Experience scaling a publishing function or launching new initiatives

Key Competencies Execution-Driven:

Gets things done with precision and urgency

Highly Organized:

Can manage complexity without losing detail Builds scalable processes, not one-off fixes Strong Communicator Ownership Mentality Key Platforms & Systems Keap CRM Shopify Amazon KDP ACX Airtable Basecamp Dropbox ONIX / Metadata systems Email marketing & Landing page builders ZfPNNIHawY