Administrative & Operations Assistant

Job Title:

Administrative & Operations Assistant Location:

Stuart, FL (On-site)

Position Type:

Full-Time Reports To:

Manager & Customer Liaison & Accountant About River Forest Yachting Centers River Forest Yachting Centers of Stuart, FL and LaBelle, FL, are specialty boat storage and service facilities providing discriminating boat owners with secure long-term boat storage and complete mechanical service solutions. Operating at our Stuart location under the direction of our management team, the selected individual will work directly with RFYC staff, service providers, and our high-end clientele. Job Summary We are seeking a positive, organized, and adaptable Administrative & Operations Assistant to support our Stuart, FL location. In this role, you will be the direct assistant to our Customer Liaison & Accountant. Rather than a rigid routine, your daily tasks will vary based on the immediate needs of the office—ranging from front-desk customer service and digital filing to basic billing support and data entry. The ideal candidate is someone who takes direction well, loves to learn, and enjoys a dynamic workday where no two days look the same.

Key Responsibilities Daily Administrative Support:

Provide general office backup, maintain accurate digital and physical files, and assist with human resources data entry (such as organizing new hire paperwork).

High-End Customer Relations:

Greet visitors, answer phone calls, and respond to emails with a professional, friendly demeanor suited to our luxury clientele.

Billing & Bookkeeping Assistance:

Support basic clerical accounting workflows, including data entry for accounts payable (A/P) and accounts receivable (A/R), processing storage contract updates, and helping input monthly billing.

Dynamic Task Management:

Assist the Accountant and Facility Manager with projects, spreadsheet updates, and general operational tasks on an as-needed daily or weekly basis.

Required Experience, Skills, and Abilities Experience:

Minimum of 3 years of office administration, clerical, or assistant experience.

Core Skills:

Strong proficiency in Microsoft Office (specifically Word and Excel for creating spreadsheets and maintaining data).

The Right Attitude:

A strong willingness to learn, take constructive directions, and adapt smoothly to changing daily priorities.

Basic Financial Literacy:

Prior exposure to basic A/P and A/R concepts (formal accounting experience or degree is not required—we are happy to train you in our specific ledger and journal entry processes).

Professionalism:

A polished appearance, excellent communication skills, and the ability to handle confidential customer and company information with discretion.

Multi-Tasking:

Ability to manage multiple small tasks in a fast-paced environment with a smile and a sense of urgency. Job Requirements Reliable means of transportation and a valid driver's license. Must pass a drug screening and a clean criminal background check. Local candidates only. Benefits Competitive salary commensurate with experience. Health, Dental, and Vision benefits program. Paid Time Off (PTO). To Apply Interested candidates should email their resume. No phone calls, please.

Job Type:

Full-time Pay:

$42,000.00 - $52,000.00 per year

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person