Program Operations and Admissions Coordinator, PA Program

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Position Details Program Operations and Admissions Coordinator, PA Program University of Tampa, Department of Physician Assistant Medicine The University of Tampa is seeking a Program Operations and Admissions Coordinator to support the Department of Physician Assistant Medicine. This position serves as the primary on-site operational staff member for the PA Program and the main front-facing point of contact for students, applicants, faculty, visitors, and external stakeholders. The Coordinator supports daily program operations, PA-specific admissions processes, front desk coverage, interview and event logistics, exam support, purchasing, and general administrative coordination in a fast-paced graduate health professions environment. Key Responsibilities Serve as the primary front desk and operational contact for the PA Program Support PA admissions processes, including applicant tracking, communications, interview scheduling, and admissions logistics Coordinate calendars, meetings, records, and routine administrative workflows Assist with exam logistics, proctoring, and assessment support Process purchasing, reimbursements, and vendor coordination Coordinate events, room scheduling, facilities, and IT requests Collaborate with program staff, faculty, Graduate Studies, and University offices to support efficient program operations, including operational support for accreditation-related activities Identify operational bottlenecks and propose process improvements to the Program Director Develop and maintain SOPs, checklists, templates, and trackers for recurring operational processes Minimum Qualifications Bachelor's degree required, or an equivalent combination of education and progressively responsible administrative experience Three or more years of administrative experience Strong organizational, communication, and customer service skills Ability to manage multiple priorities with accuracy, professionalism, and sound judgment Proficiency with Microsoft 365 and shared document systems Ability to handle confidential information and work effectively in a team-based academic environment Preferred Qualifications Experience in higher education, healthcare education, or admissions Experience supporting a graduate or health professions program Familiarity with admissions platforms such as CASPA Experience coordinating events, interviews, exam logistics, or student-facing operations Work Schedule Monday through Friday from 8:30 a.m. to 5:00 p.m.

Summer:

Monday through Thursday from 8:00 a.m. to 5:30 p.m. This is primarily an on-campus position, generally Monday through Friday during regular business hours, with occasional early morning, evening, or weekend responsibilities related to interviews, orientations, ceremonies, exams, and program events. The University of Tampa offers great benefits, including: Free Tuition Generous paid leave Wellness initiatives 100% Employer-Funded Health Reimbursement Account 100% Employer-Paid Short & Long Term Disability Insurance 100% Employer-Funded Employee Assistance Program Discounted On-Campus Dining Meal Plans Free On-Campus Parking Access to Campus Amenities (pool, library, campus events, and more) Fitness Center Pet Insurance Flexible Spending Accounts And more Submission Guidelines To receive full consideration for a faculty appointment with The University of Tampa, please be sure to upload documents as required for this position at time of application submission. Once your application has been submitted, no changes may be made. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Note:

A maximum of five (5) documents may be attached to your application. If more than five (5) documents are required, please combine the additional documents into a single attachment so that you may continue through the application process. Background Check Requirements Finalists may be required to submit to a criminal background check. The University of Tampa is a comprehensive, independent university that delivers challenging and high-quality educational experiences to a diverse group of learners. Four colleges offer about 200 areas of graduate and undergraduate study. The Spartan Studies general education curriculum helps to prepare students to be successful, contributing members of the global community. Graduate and continuing studies programs exemplify our commitment to the professions and community. The University's 110-acre residential campus in downtown Tampa provides an exceptional setting for learning both on and off campus. Valuing the community's international heritage, the University attracts students, faculty and staff from around the world with diverse backgrounds to facilitate intercultural learning. UT is committed to the development of each student to become a productive and responsible citizen. The University conducts classes in personalized settings in which learning is enhanced through application by balancing "learning by thinking" with "learning by doing." Students are taught by highly qualified faculty members dedicated to teaching, scholarship, advising and continued intellectual growth. Students participate in learning partnerships with faculty and the community through clinical and consulting assignments, internships and research experiences. Academic services and co-curricular activities support individual well-being and development, and provide leadership opportunities. UT strives to provide a rich and inclusive learning environment for all students to prepare them for careers and lifelong learning. Attachments To receive full consideration for a faculty appointment with The University of Tampa, please be sure to upload documents as required for this position at time of application submission. Once your application has been submitted, no changes may be made. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Note:

A maximum of five (5) documents may be attached to your application. If more than five (5) documents are required, please combine the additional documents into a single attachment so that you may continue through the application process. Questions Regarding Application Submission If you have questions about submitting your application, please contact Employment@ut.edu