Operations Assistant

Operations Assistant

UNFI - 2.8

Joliet, IL Job Details Full-time $37,100 - $56,300 a year 22 hours ago Benefits Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Vision insurance Qualifications Meeting minutes Presentation software Inventory management Event coordination Process improvement Data reporting Executive administrative support Invoice processing Order placement Clerical experience Associate's degree Travel scheduling Implementing cost-saving initiatives Entry level Full Job Description We are North America's premier grocery wholesaler, delivering the widest variety of fresh, branded, and owned brand products to community grocers and retail chains alike. Join our growing Distribution team today!

Job Overview:

Responsible for a variety of administrative and clerical functions in a professional and confidential manner for the General Manager and DC leadership team.

Job Responsibilities:

Gathers, organizes, and distributes daily, weekly, & monthly reporting to appropriate departments in a timely and accurate manner. Gathers requests, complaints, and problems for the General Manager to address. Acts as contact for payroll team to gather needed information from Operations leadership Prepares daily detail reports for managers with time and attendance data, to ensure timely and accurate information for payroll transmission Monitors shipping supply inventory & ensure levels are maintained (partnering with Inventory Control & vendors) Orders Operations supplies & office supplies, as needed. Continually evaluates current processes, with GM guidance and adjusts, in line with efficiencies and cost reduction. Codes and processes invoices. Manages vendor logs and accrual spreadsheets. Books travel for warehouse associates, using Concur travel system, as needed. Produces daily metric reports including department hours, shipped and received cases, replenishments. LPN's and out of stocks/shorts. Prepares communications for the General Manager/leadership - including PowerPoint presentations, postings, bulletin boards, etc. Attends manager weekly staff meeting and produces meeting minutes/notes. Coordinate and plans events, within budgetary guidelines, as necessary (e.g. NAO lunches, associate lunches, picnics, holiday party). Acts as a backup for other clerical positions in the distribution center to cover unexpected absences and/or PTO. Performs other relevant job duties, based on local DC needs, and overall business need, as needed Good Judgement is required as there may be times where direct supervision is not available

Job Requirements:

Education/ Certifications:

Associate degree preferred and/or related experience UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - M/F/Veteran/Disability. VEVRAA Federal Contractor.

Compensation:

UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.

Benefits:

For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details. Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements. UNFI's compensation, benefits, and paid time off policies are subject to change in the Company's sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act .