Medical Office Scheduler

We are seeking a detail-oriented and highly organized individual to support a fast-paced legal-medical services practice. This role focuses on scheduling, coordination, case tracking, records management, and basic financial reconciliation. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple workflows simultaneously. The role is critical to ensuring smooth scheduling, accurate handling of medical records, and professional communication with attorneys, physicians, and staff. Key Responsibilities Schedule and coordinate medical-legal services including Office visits, Surgery, IMEs, SMOs, record reviews, depositions, and calls. Receive, organize, and process large volumes of medical records and imaging. Coordinate record requests with attorneys, facilities, and vendors Reconcile invoices, charges, retainers, and payments against case files Assist with document preparation, correspondence, and file maintenance Update internal systems to ensure real-time case and billing accuracy Communicate professionally with law firms, insurance companies, case managers, medical offices, and internal staff regarding scheduling and logistics. Qualifications Strong customer service skills Must be energetic and a people-person Experience with Medical Office/Hospital scheduling preferred Strong organizational and time-management skills High attention to detail and accuracy Comfortable handling confidential information Proficiency with Microsoft Office products including Word and Excel Ability to learn internal workflows and adapt quickly in a deadline-driven environment Preferred Skills Experience with medical records Basic understanding of billing, invoicing, or accounts reconciliation Strong written and verbal communication skills Position Type Full-time Monday-Friday Growth opportunity within a specialized legal-medical practice