Administrative and Operations Coordinator (Part Time)

The Arts Foundation of Cape Cod 396 Main Street, Suite 10 Hyannis, MA 02601

Date Posted:

March 24, 2026

Region:

Cape/Islands Category:

Administrative Type:

Part-Time Administrative and Operations Coordinator (Part Time)

Description:

The Arts Foundation of Cape Cod has an exciting opportunity for the right person to make an impact on ananization that serves as the region's central hub for elevating and strengthening the Cape's creative economy. Are you the person who keeps everything running smoothly behind the scenes? Do you take pride in being the one others rely on to stayanized, on track, and prepared? The Arts Foundation of Cape Cod is seeking a highlyanized, detail oriented Administrative and Operations Coordinator to support our Executive Director and help ensure the day to day operations of ouranization run seamlessly. This is a part time, in office role (approximately 15 hours per week) with a flexible schedule that works well for someone seeking consistent, meaningful work during school hours or similar. This is not a passive administrative position. We are looking for someone who takes initiative, anticipates needs, and enjoys creating order and clarity in a busy and dynamic environment. You will be a trusted partner to leadership and a key part of a small, collaborative team supporting a vibrant artsmunity across Cape Cod. Maintain and manage our CRM database with accuracy and care Prepare donor reports, mailings, and data lists Coordinate with our bookkeeper on ie and expenses related to donations and programs Provide administrative and project support to the Executive Director Support onboarding for new staff and board members Assist with meetings and occasional events, including some evenings or weekends Serve as a weing first point of contact for visitors and general inquiries keep office systems, calendars, andmunications running smoothly Provide project support across multiple programs and departments

Qualifications:

Who You Are You are someone who: Notices what needs to be done and takes action Thrives onanization, systems, and follow through Is calm, reliable, and detail oriented even when things get busy Communicates clearly and professionally, both verbally and in writing Enjoys supporting others and takes pride in being dependable Isfortable managing multiple priorities and shifting tasks Values meaningful work and being part of a mission drivenanization All while having some fun at work! Skills and Experience 1 to 3 years of administrative, office management, or project support experience Experience with CRM or donor databases preferred Strong skills in Excel or Google Sheets Excellentanizational and data entry skills Experience with calendar management and coordination Comfort working independently and as part of a team Why This Role This is a unique opportunity to play an essential role in a respected nonprofit that supports artists and the creativemunity across the region. Your work will directly contribute to programs, partnerships, and opportunities that make Cape Cod a more vibrant and connected place.