Operations Assistant

Massachusetts Employer Operations Assistant Gloucester, MA Apply Program Assistance

• Work with the program team on special projects
• Support programmatic and/or board gatherings, including finding sites/hotels, managing logistics, caterers, etc. for all in person gatherings Board Assistance
• Support the director for board content development as needed
• Direct support for the board:
• Scheduling committee meetings, taking notes, and drafting minutes
• Providing scheduling and logistics support for board meetings
• Creating and maintaining a quality digital filing and communications systems for the two boards
• Serving as the primary liaison to Board members on routine communications, scheduling, and logistics
• Assembling and organizing all printed and digital documents for the board meetings
• Maintaining updated board records, including board rosters (with contact info, term dates, attendance, and core competencies), committee lists, and prospective candidates
• Supporting Board members from first official days through exit: work with director to coordinate orientation and onboarding; ensure bios are posted and maintained on our websites Operations, Finance, and Administrative Assistance
• Ensuring all expense forms are ready for the Operations Director by the monthly deadlines by:
• Making sure receipts match
• Everything is on the spreadsheet and in order
• Do this both with out of pocket and credit card expenses
• Receiving, scanning, and uploading mail
• Ensure a paper-less organization by maintaining board documents and materials in their appropriate google folders for each organization
• Maintenance of a central filing system within Google Suites
• Copy and prepare materials for meetings and programs
• Other projects as determined by the

Operations Director Job Qualifications:

• Commitment to racial equity, social justice, economic justice, environmental sustainability, and movement building
• Talented, creative, and passionate about managing the needs of the NAMA and committed to our mission, values, and goals
• Minimum 3 years experience working in non-profit setting with at least one year experience in a similar position, including experience in planning and executing events
• Excellent interpersonal, organization, and team-building skills
• Ability to work effectively and collaboratively in support of building a team-based, problem-solving work culture; performing all duties appropriately for a multicultural environment; and, treating all persons with dignity and respect
• Attention to details on multiple projects often simultaneously and careful proofing of own work and that of others
• Ability to write and present information in a clear, professional and concise manner
• Excellent communication and proofreading skills
• Ability to work independently when needed
• Proven ability to learn quickly, and see tasks through to completion in a busy environment with frequent interruptions
• Excellent conceptualization and problem-solving skills
• Ability to work well within a multicultural team environment with high standards, integrity, and a sense of humor
• Demonstrated technological proficiency, aptitude, and agility in the use of web-based applications and various shared workplace tools as well as the ability to identify and master new digital tools
• Highly proficient in Google Suites
• Proficient at using Microsoft Office applications such as Word, Excel, and PowerPoint Active Filters Operations Assistant Gloucester, MA Clear All Apply