Office Operations Specialist

Jobs › Mashpee, MA › Office Operations Specialist Mashpee Wampanoag Tribe Office Operations Specialist Mashpee, MA Apply The Office Operations Specialist provides high-level administrative and operational support to the Tribal Historic Preservation Officer (THPO), who serves as Department Director. This role is essential to the effective functioning of the THPD, supporting executive operations, departmental coordination, financial tracking, and external communications with Tribal leadership, staff, and federal and state partners. The position requires strong organizational skills, discretion, and the ability to manage multiple complex priorities. Essential Duties and Responsibilities Executive Support Manage the THPO/Director?s calendar, meetings, correspondence, and incoming communications Prepare briefing materials, reports, presentations, and meeting documentation Attend meetings as needed and provide summaries with follow-up action items Draft, review, and edit professional correspondence and reports Maintain strict confidentiality in all departmental matters Department Operations Coordinate staff meetings, consultations, and trainings Track departmental projects, initiatives, and deliverables Support strategic planning and implementation of department goals Maintain policies, procedures, and standard operating documents Manage the department SharePoint site Coordinate cross-departmental communications and initiatives Financial and Grant Administration Support financial management of departmental and grant-funded programs (Museum, OIMH, Archives, Historic Preservation, NAGPRA, and related projects) Maintain internal accounting spreadsheets for expenses and revenues Reconcile departmental financials with the Tribal Finance Department Follow established processes using Abila and Microix systems Assist with grant reporting, proposals, internal controls, and budget preparation Section 106 and Cultural Resource Management Support Assist the THPO with Section 106 reviews, scheduling, and correspondence Utilize databases and

MACRIS GIS

systems to support determinations and draft comment letters Review maps, archaeological reports, and related documentation Prepare materials for Cultural Resource Monitors (CRMs) Process CRM invoices and assist with project-related invoicing Track consultation activities and maintain consultation records Attend consultations or site visits as needed and prepare meeting minutes Records and Information Management Maintain organized digital and physical filing systems Ensure compliance with records retention policies Communication and Coordination Serve as secondary point of contact for departmental communications Assist in preparing and distributing announcements and updates Maintain professional relationships with Tribal leadership, agencies, and external partners Qualifications Education and Experience 3-5 years of executive or senior-level administrative experience Bachelor?s degree in Business Administration, Public Administration, Management, or related field preferred; equivalent experience considered Demonstrated interest in learning and preserving the culture, history, and traditions of the Mashpee Wampanoag Tribe Experience in historic preservation, cultural resource management, tribal government, nonprofit administration, or grant management preferred Experience managing complex projects, budgets, and multi-stakeholder relationships highly desirable Skills and Abilities Ability to read, analyze, and draft complex correspondence, reports, and proposals Strong mathematical skills for budgeting and financial tracking Sound reasoning and independent judgment Proficiency in Microsoft Office and database software; GIS and grants management systems a plus Certificates Valid driver?s license required Active Filters Office Operations Specialist Mashpee, MA Clear All Apply