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Scheduling Coordinator
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Planet Pharma Group
Woburn, MA (In Person)
$57,200 Salary, Part-Time
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Job Description
Talent Acquisition Coordinator Part-Time (20 hours/week) - onsite 2 days/week and as needed
Job Summary:
The Talent Acquisition Interview Scheduler supports the recruiting process by coordinating interviews, communicating with candidates, and ensuring a smooth and positive experience for all applicants. This role works closely with Talent Acquisition partners, hiring managers, and candidates to manage scheduling logistics across multiple time zones and calendars.Key Responsibilities:
- Coordinate and schedule phone, video, and onsite interviews for candidates across various departments
- Communicate clearly and professionally with candidates regarding interview details, confirmations, and changes
- Manage multiple calendars to ensure availability alignment between hiring managers and candidates
- Update interview details in the Applicant Tracking System (ATS) and maintain accurate talent pipeline records
- Assist with creating interview schedules, agendas, and reminders for internal teams
- Support TA team with administrative tasks such as posting jobs, tracking candidate progress, and sending follow-up communications
- Ensure an outstanding candidate experience through timely, friendly, and efficient communication
Qualifications:
- BS degree in business administration or related field. Experience in lieu of a degree will be considered
- 2+ years of experience in recruiting coordination, HR support, or administrative scheduling
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to prioritize and manage shifting deadlines in a fast-paced environment
- Proficiency with Outlook calendars; experience with an ATS (e.g., SmartRecruiters, Workday, Greenhouse) is a plus
- A candidate-first mindset with a focus on professionalism and service