POSITION OVERVIEW

(PART-TIME)The Philanthropy Operations Coordinator provides essential administrative and data support to Everyman Theatre's Philanthropy department. This is a detail-oriented, process-driven role for someone who takes pride in accurate, timely work and understands that the integrity of donor data and communications is the foundation of a healthy fundraising operation.

This part-time position reports to the Donor Engagement Manager and works closely with the broader Philanthropy team. It is an excellent opportunity for someone early in their nonprofit career or looking to build foundational experience in arts fundraising.

If you are interested in applying, send a cover letter and resumé to hreverymantheatre.org.

RESPONSIBILITIES

Gift Processing & Donor RecordsProcess donations accurately and in a timely manner in the CRM (PatronManager)Generate and send acknowledgment letters, tax receipts, and pledge invoicesMaintain accurate and up-to-date donor records, including active donor lists for season programs and the organization's websiteSupport data entry and record maintenance across the philanthropy database Mailings & Donor CommunicationsCoordinate logistics for direct mail and digital appeals, including maintaining mailing lists, running mail merges, and confirming suppliesServe as a point of contact with vendors including mail houses, printers, and USPSAssist with donor benefit tracking and dissemination Administrative & Events SupportMaintain and track the Philanthropy department's event supply inventoryProvide light administrative support to the Philanthropy team as neededAssist with setup and breakdown at donor events, including our Donor Technical Rehearsals, Backstage Breakfasts, Producer's Circle Series, and Opening Nights on an as-needed basisSupport the coordination of Everyman's annual gala fundraising event, including: email communication for guests and sponsors, tracking guest and sponsor information, and supporting data entry and management for our gala fundraising platform, OneCause

QUALIFICATIONS

RequiredStrong attention to detail and commitment to data accuracyAbility to follow established processes and procedures consistentlyComfortable working with databases or CRM systems; willingness to learn PatronManagerProficiency in Microsoft Office 365Excellent organizational skills and ability to meet deadlinesCollaborative, dependable, and discreet with sensitive donor and financial information PreferredPrevious experience in a nonprofit, arts organization, or fundraising environmentFamiliarity with PatronManager or Salesforce-based systemsInterest in growing a career in nonprofit development or arts administration

ABOUT THE

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