Operations Assistant

Operations Assistant McDonald & Eudy Printers Temple Hills, MD Job Details Full-time $19 - $25 an hour 10 hours ago Benefits Disability insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Visitor query response Computer operation Correspondence management Office activity coordination Phone communication Computer literacy Greeting customers Filing Executive administrative support Collaborating with government agencies Printing Compliance reporting Vendor statement reconciliation Invoice matching Bidding project phase Accounting data entry Calendar management Mail management Government contract management Desktop applications Data entry Organizational skills Invoice data entry Contracts Compliance support tasks Telephone systems Clerical experience B2G Communication skills Entry level Full Job Description We are seeking an Operations Assistant to provide administrative and clerical support to ensure efficient operations within the company. This position plays a crucial role in supporting the day to day operations of the organization.

Duties:

Open jackets for commerical and contract printing jobs and log into database; Break down commercial and contract job for billing and log into database; Log jobs that come back from government agencies and commerical customers; Send proofs to commercial and government contract customers; Prepares contracts for management to bid; Prepares contract bids for Government Publishing Office (GPO); Prepares reference cards for new contracts; Verifies that all contract and commercial jobs have been invoiced monthly; Reconciles FedEx and Freight invoices for payment; Obtain freight charges for shipments from shipment vendors; Prepares deliviery tickets for commerical and contract jobs as a back-up to the mailhouse supervisor; Communicates with driver about proof delivery and pick up and deliver to commerical and GPO agency customers; Provide executive administrative support to senior management; Utlitizes computer literacy skills to manage various software applications; Peforms general administrative tasks to support office operations; Competes daily and monthly compliance reports for contractual work; Manage phone system and direct calls appropriately; Greets visitors and manages inquiries; Performas clerical duties such as data entry, filing, and correspondence handling. Other administrative duties as assigned;

Experience:

Previous experience in administrative roles is preferred; Experience working in the printing industry is a plus; Familiarity with phone systems and calendar management software is beneficial; Exceptional interpersonal and written communication skills; Strong organizational skills with attention to detail; Ability to manage multiple projects and prioritize effectively; Familiarity with government contraccting processes is a plus;