Athletic Operations Coordinator

1

Job Title:

Athletic Operations Coordinator Job Code:

816

Department/Group:

Athletics Job Category:

Professional Location:

Campus Based Travel Required:

Yes FLSA:

Exempt Position Type:

Full-Time Reports to:

VP of Student Life, Leadership, & Athletics Revised Date:

05/29/2026

Occupational Summary:

The Athletic Operations Coordinator serves as the central operational and administrative hub for the Baker College Athletic Department. This role ensures the seamless execution of day-to-day operations, event management, and programmatic logistics to support coaches, staff, and student-athletes. The coordinator provides direct leadership and oversight for critical department functions, including comprehensive travel coordination, facility and practice scheduling, business/financial processes, and home game-day management. Working in direct collaboration with the Athletic Director, the position safeguards institutional integrity by maintaining strict compliance with the National Association of Intercollegiate Athletics (NAIA), the Wolverine- Hoosier Athletic Conference (WHAC), and Baker College policies.

Role and Responsibilities:

• Work closely with the Athletic Director to implement and enforce NAIA, WHAC, and Baker College regulations.
• Coordinate all athletic department travel arrangements, including securing buses, vans, lodging, and meals.
• Maintain, organize, and track athletic department contracts, vendor agreements, policies, and procedures.
• Assist with the oversight of the finance and business processes of the Athletic Department, including accounting, purchasing, financial reporting, and travel expenditures.
• Analyze monthly financial reports, create purchase orders, and compare actual expenditures against budgets to ensure precision.
• Review and reconcile sport-specific purchases, travel expense vouchers, and procurement card charges for assigned sports and operational areas.
• Manage game contracts, schedule verifications, and event cancellations with opposing institutions and officials.
• Oversee home game-day operations, assist with athletic events, coordinate officials, and manage visiting team logistics.
• Manage athletic department calendars, facility scheduling, and shared internal coordination for team practices.
• Serve as the primary liaison with campus facilities and maintenance personnel for game-day operations and department needs.
• Coordinate internal communication pipelines between coaching staff, athletics administration, and campus departments.
• Collaborate on the development and evaluation of protocols and procedures designed to prevent NAIA and WHAC violations.
• Monitor athletic fundraising activities and policies to ensure strict institutional compliance.
• Participate directly in sport-specific fundraising initiatives and fund development in accordance with the College's and Athletic Department's goals, including supporting the annual athletic department fundraiser.
• Assist with all aspects related to the supervision, hiring, onboarding, and performance evaluations of all student employees and graduate assistants for the athletic department. 2
• Assist with and attend regular staff meetings, workshops, and retreats to ensure overall departmental alignment.
• Coordinate department outreach to the community and organize volunteer work for student-athletes.
• Perform other duties as assigned.

Qualifications and Education Requirements:

• Bachelor's degree in Sports Management, Education, or a related field (required); Master's degree preferred.
• Minimum of 2-5 years of collegiate experience and/or professional athletic experience.
• Experience with NAIA or NCAA preferred.
• Established record of accomplishment in effective coaching, student-athlete development, and budgetary management.

Required Skills:

• Demonstrated ability to effectively communicate to student-athletes and staff athletic department expectations.
• Strategic thinking and decision-making skills and support the growth of collegiate athletics at Baker College.
• Ability to manage multiple priorities, including team operations, travel coordination, department budget activities, and administrative deadlines.
• Commitment to maintaining institutional integrity and upholding the core values and regulations of the National Association of Intercollegiate Athletics (NAIA), Wolverine Hoosier Athletic Conference (WHAC), and Baker College Athletics.
• Knowledge of sport-specific strategies and training methods, along with proficiency in recruiting platforms, video analysis tools, and the Microsoft Office Suite.

Expectations of Baker College Employees:

• Believe in and support the Student First Philosophy
• Provide exceptional customer service to internal and external customers
• Maintain a positive and professional attitude
• Contribute to the overall success of Baker College
• Be respectful and open to all employees and students
• Act as a positive role model and brand ambassador on and off campus
• Accept and follow the policies and guidelines outlined in the Employee Handbook
• Perform job duties as required in an efficient and professional manner while supporting the mission and vision of

Baker College Licenses/ Certifications:

• First Aid/CPR/AED Certification
• Must maintain valid

Driver's License Physical Demands:

• This job requires the following physical activities: bending, stooping, kneeling, twisting, reaching, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual activity.

Must be able to lift, push, pull, and move a minimum of 25 pounds.

Work Environment:

• General office environment. Moderate noise environment. 3
• This position requires frequent travel, including evenings and weekends, and the ability to work flexible and nontraditional hours.

Responsibilities will be performed both on campus and on the road for recruiting, competitions, and other program-related activities.

Approved By:

Nicolaza Ascencio Date:

05/29/2026

Last Updated By:

Heather Bateman Date:

05/29/2026 I have read and understand the information above and agree to perform my duties to the best of my ability.

Employee:

Print Name ______________________ Signature ________________________ Date _______ Discover the opportunity to join Baker College, honored as one of the 2024, 2025 & 2026 Best and Brightest Workplaces in West Michigan, Metro Detroit and Nationally! At Baker College, athletic success is built upon a foundation of exceptional organization, service, and integrity. The Athletic Operations Coordinator plays a vital role in advancing that mission by leading the day-to-day operational functions that support a positive and competitive student-athlete experience. As the department's primary coordinator of logistics, business operations, and event management, this position works collaboratively across campus to ensure seamless execution of athletic programs while maintaining compliance with NAIA, WHAC, and institutional standards. The Athletic Operations Coordinator works closely with the Athletic Director to implement and enforce all NAIA, WHAC, and Baker College regulations while supporting the daily operations of the Athletic Department. This position coordinates all team travel arrangements, including transportation, lodging, and meals, and maintains comprehensive records of department contracts, vendor agreements, policies, and procedures. The Coordinator assists with financial and business operations by supporting accounting functions, purchasing activities, financial reporting, travel expenditures, and budget monitoring. Responsibilities include analyzing monthly financial reports, creating purchase orders, reconciling sport-specific purchases and travel expenses, and ensuring expenditures align with approved budgets. The role manages game contracts, schedule confirmations, and event cancellations with opposing institutions and officials while overseeing home game-day operations, coordinating officials, and facilitating visiting team logistics. The Coordinator administers department calendars, facility scheduling, and practice schedules while serving as the primary liaison with campus facilities and maintenance personnel. Additional responsibilities include coordinating communication between coaching staffs, athletics administration, and campus departments; assisting in the development and evaluation of procedures designed to prevent NAIA and WHAC violations; monitoring fundraising activities for compliance; supporting athletic fundraising initiatives and annual fundraising events; assisting with the hiring, onboarding, supervision, and evaluation of student employees and graduate assistants; participating in departmental meetings, workshops, and retreats; and coordinating community outreach and volunteer service opportunities for student-athletes. Candidates must possess a bachelor's degree in Sports Management, Education, or a related field; a master's degree is preferred. The successful candidate will have a minimum of two to five years of collegiate and/or professional athletics experience, with experience in NAIA or NCAA environments preferred. Demonstrated success in athletic administration, student-athlete development, budget management, and effective communication is essential, along with the ability to clearly convey departmental expectations to student-athletes and staff. The ideal candidate will exhibit strong strategic thinking and decision-making skills that support the continued growth and success of Baker College Athletics. This position requires exceptional organizational abilities and the capacity to manage multiple priorities simultaneously, including team operations, travel coordination, budget-related activities, and administrative deadlines. A strong commitment to institutional integrity and adherence to the rules, regulations, and values of the National Association of Intercollegiate Athletics (NAIA), Wolverine-Hoosier Athletic Conference (WHAC), and Baker College Athletics is required. Candidates should also possess knowledge of athletic operations and sport-specific training principles, as well as proficiency with recruiting platforms, video analysis tools, and the Microsoft Office Suite. The successful candidate will believe in and support the student first philosophy while contributing to the overall success of Baker College, while acting as a positive role model and brand ambassador on and off campus. Join us in shaping the future of education and leadership. The full position description is available for your review online - Athletic Operations Coordinator

ABOUT BAKER COLLEGE

Founded in 1911, Baker College is committed to embracing technology, sparking innovation, and fostering a supportive learning environment where students can get the real-world knowledge, skills, and experiences they need to pursue the life and career they want. Each of our six campus locations is special, with a unique culture, collection of academic programs, and landscape. Baker College is an independent, private, non-profit institution that grants associate, bachelor's, master's, and doctoral degrees on campuses across Michigan and online. Our student-first philosophy is the cornerstone of our institution-it is our compass, guiding us and keeping us on course, ensuring that our students and their success are always our main priority. Our dedication to the success of our students ensures that we will all go Further Together! Please visit Baker College Careers Page for more information.

TITLE IX NON-DISCRIMINATION POLICY

Baker College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located in the Baker College Title IX Policy.