Office Administrative Assistant/Scheduler

Job Summary Advanced Irrigation is seeking a dynamic and organized Office Administrative Assistant/Scheduler to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and efficient scheduling. Your energetic approach and attention to detail will help foster a productive environment, support client and team communications, and keep our office running seamlessly. This paid position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for providing outstanding administrative support. Duties Manage multi-line phone systems, answer inquiries with professionalism and courtesy, and direct calls appropriately. Maintain an organized front desk area, greet visitors warmly, and handle all customer support interactions with a positive attitude. Schedule appointments, meetings, and events using calendar management tools; coordinate with team members to optimize daily workflows. Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and administrative tasks. Handle filing systems—both physical and digital—ensuring documents are properly stored, updated, and easily accessible. Assist with office management duties such as supply inventory, mail distribution, and general clerical support. Proofread correspondence and documents to ensure clarity, accuracy, and professionalism before distribution. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent phone etiquette with experience managing multi-line phone systems. Bilingual abilities are a plus to serve diverse client needs effectively. Spanish Experience with QuickBooks for bookkeeping or financial recordkeeping is highly desirable. Demonstrated office management experience combined with clerical and administrative expertise. Exceptional data entry skills with high accuracy; proficiency in typing at an efficient speed. Strong computer literacy combined with excellent time management skills to meet deadlines consistently. Experience with CRM software preferred.

Pay:

$22.00

• $32.

00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person Office Administrative Assistant/Scheduler 4.7 4.7 out of 5 stars Buffalo, MN 55313 $22

• $32 an hour
• Full-time Advanced Irrigation 7 reviews $22
• $32 an hour
• Full-time Job Summary Advanced Irrigation is seeking a dynamic and organized Office Administrative Assistant/Scheduler to join our team!

In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and efficient scheduling. Your energetic approach and attention to detail will help foster a productive environment, support client and team communications, and keep our office running seamlessly. This paid position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for providing outstanding administrative support. Duties Manage multi-line phone systems, answer inquiries with professionalism and courtesy, and direct calls appropriately. Maintain an organized front desk area, greet visitors warmly, and handle all customer support interactions with a positive attitude. Schedule appointments, meetings, and events using calendar management tools; coordinate with team members to optimize daily workflows. Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and administrative tasks. Handle filing systems—both physical and digital—ensuring documents are properly stored, updated, and easily accessible. Assist with office management duties such as supply inventory, mail distribution, and general clerical support. Proofread correspondence and documents to ensure clarity, accuracy, and professionalism before distribution. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent phone etiquette with experience managing multi-line phone systems. Bilingual abilities are a plus to serve diverse client needs effectively. Spanish Experience with QuickBooks for bookkeeping or financial recordkeeping is highly desirable. Demonstrated office management experience combined with clerical and administrative expertise. Exceptional data entry skills with high accuracy; proficiency in typing at an efficient speed. Strong computer literacy combined with excellent time management skills to meet deadlines consistently. Experience with CRM software preferred.

Pay:

$22.00

• $32.

00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person