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Administrative & Operations Assistant (Part-Time)
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Big Sky Handpiece Repair LLC
Helena, MT (In Person)
$41,600 Salary, Part-Time
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Job Description
Administrative & Operations Assistant (Part-Time) Big Sky Handpiece Repair LLC | Helena, MT Part-time | Flexible schedule (approx. 15-20 hours/week) Big Sky Handpiece Repair is a growing small business in Helena, MT, specializing in precision repair work for the dental industry. We're looking for a reliable and detail-oriented Administrative & Operations Assistant to help support day-to-day business operations. This role is ideal for someone who enjoys organization, problem-solving, and keeping things running smoothly behind the scenes. You'll play a key role in helping the business stay efficient so we can focus on delivering high-quality repair work to our customers. What You'll Do Process incoming repairs (check-in, documentation, and organization) Prepare and send estimates via email Handle billing, invoicing, and shipping coordination Assist with warranty tracking and follow-ups Place parts orders and receive inventory Organize and put away incoming parts Answer incoming customer calls and provide professional, helpful support (training provided) Make outbound calls to follow up on repairs and support customer outreach/marketing efforts Who You Are Highly organized and detail-oriented Reliable and consistent — you follow through on tasks Comfortable working on a computer and learning new software Strong written communication skills (email-based communication) Able to manage multiple small tasks efficiently throughout the day Self-motivated and able to work independently in a small team environment Bonus (not required): Experience with SOS inventory systems, or shipping platforms Background in administrative, office, or operations roles What We Offer $18-$22/hour starting pay depending on experience Flexible part-time schedule (partial days, 2-4 hours between noon and 5pm) Independent, low-drama work environment On-the-job training and clear processes Opportunity to grow into a larger role as the company grows About Us Big Sky Handpiece Repair is built on quality, precision, and strong customer relationships. Unlike large corporations, we focus exclusively on repair work and take pride in doing things right the first time. To Apply •Please ensure your resume is 2 pages or less; 1 page preferred. Apply through Indeed or email your resume and a short introduction to: Noah@bigskyhandpiece.com If you don't have direct experience, please include why you'd be a good fit for this role.