University Scheduler

High Point University is currently seeking a full-time University Scheduler. This position manages university-wide event reservation system and requests. Works closely with numerous academic, administrative units on campus, and auxiliary partners, to ensure appropriate facility usage.

QUALIFICATIONS

Education Bachelor's degree required Experience and Training A minimum of one year of related experience, an equivalent combination of education and experience, or one year of work experience in a directly related capacity Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale

Knowledge, Skills, Ability:

Word processing and/or data entry skills Ability to communicate in a positive manner Ability to execute multiple job functions Ability to focus on details and prioritize Proficiency with Microsoft products and willingness to learn various computer programs Demonstrated ability to be a fast learner and a fast starter in a continuously evolving technological environment Requires a self-starter working independently with strong interpersonal skills Skilled in general software troubleshooting Excellent interpersonal, written, and oral communication skills Ability to perform moderate physical work Ability to generate and prepare utilization reports in 25Live and other space audit reports as needed

ESSENTIAL FUNCTIONS

Primary scheduler of the University's spaces for academic and non-academic events Collaborates with IT and Registrar's Office to ensure facility data and event/class reservations are correct and updated in 25Live scheduling system Maintains the 25Live event scheduling software Completes reservations while considering the university events calendar, academic facility regulations and policies, and with high standards of accuracy, timeliness, and professionalism Ensures event requestors follow the requirements for hosting an event on campus: including ensuring security request forms, campus enhancement work orders, and catering orders are submitted in a timely manner Works with catering department to ensure all events have approved space confirmations Some administration responsibilities including but not limited to invoicing, billing, maintaining budgets, reconciling p-cards, ordering supplies and executing vendor contracts Responsible for managing and balancing expenses made within the Department of University Events Budget lines, submitting all requisitions and orders Maintains positive work atmosphere by acting and communicating effectively with students, students' parents, faculty, co-workers and managers Periodically design and host 25Live training sessions for faculty, staff and student groups Update 25live training materials and policies on the University's Event webpage Assists with major University-wide events such as Commencement, opening Convocation, Alumni and Family weekends that require the full events team Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc) Other duties as assigned For more information regarding this position, please contact Melissa Anderson, Vice President for Institutional Events and Protocol atmanderson@highpoint.edu. At High Point University the faculty and staff are devoted to ensuring every student receives an extraordinary education in an inspiring environment with caring people. High Point University is a God, family and country school. High Point University does not sponsor H1-B Visas. High Point University prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, age, disability, genetic information or veteran status and other legally protected statuses. The University encourages all applicants to apply.