Office Assistant / Scheduler (Construction / Service Industry)

Office Assistant / Scheduler (Construction / Service Industry) Bayonne, NJ Job Details Part-time $17 - $20 an hour 1 day ago Qualifications Bilingual Accounting systems Record keeping Computer operation Google Workspace Microsoft Excel Microsoft Outlook Phone communication Computer literacy Greeting customers Filing Executive administrative support Client invoicing Task prioritization Financial record maintenance Assistance experience within education industry QuickBooks Data entry Organizational skills Construction administrative experience Multi-line phone systems Typing Construction Clerical experience Office management Appointment scheduling Proofreading Guest services Document management Google Calendar Entry level Time management Office management experience (3-5 years) Office experience Client interaction via phone calls Full Job Description Job Summary We are seeking a dynamic and organized Office Assistant / Scheduler to join our team in the construction and service industry. This vital role combines administrative expertise with excellent customer service skills to ensure smooth daily operations. The ideal candidate will manage scheduling, handle front desk responsibilities, and provide comprehensive office support to keep our projects on track and clients satisfied. If you thrive in a fast-paced environment, possess strong organizational skills, and enjoy multitasking, this opportunity is perfect for you! All positions are paid, including internships. Duties Manage and coordinate daily schedules for project teams, contractors, and service appointments using calendar management tools. Answer multi-line phone systems with professionalism, practicing excellent phone etiquette and providing exceptional customer support. Greet visitors at the front desk, ensuring a welcoming environment while handling inquiries efficiently. Maintain accurate data entry records, including filing, document proofreading, and updating client or project information in digital systems such as QuickBooks, Google Workspace, and Microsoft Office. Assist with office management tasks such as bookkeeping, invoicing, billing, and basic bookkeeping using QuickBooks or similar software. Support administrative functions like proofreading documents, managing correspondence, and organizing files for easy retrieval. Provide general clerical support including typing reports, managing emails, supporting customer service efforts, and ensuring smooth office operations. Coordinate appointments and meetings while managing calendars for team members or executives. Handle incoming requests via email or phone calls with professionalism and efficiency. Experience Previous office experience in a construction, service industry, or related field is highly preferred. Demonstrated clerical experience including data entry, filing, proofreading, and document management. Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks accounting software. Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment. Bilingual abilities are a plus to assist diverse clients and team members. Experience managing multi-line phone systems and providing top-tier customer service is essential. Knowledge of office management procedures along with familiarity with medical or dental receptionist duties is advantageous but not required. Strong time management skills combined with attention to detail will ensure accuracy in all responsibilities. Join us to be part of a vibrant team dedicated to delivering exceptional service while supporting our operational success!

Pay:

$17.00 - $20.00 per hour

Work Location:

In person