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Event Operations Coordinator
Job
New York Racing Association Careers
Saratoga Springs, NY (In Person)
$64,500 Salary, Full-Time
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Job Description
Title:
Event Operations Coordinator Employee Status:
Seasonal Full Time Work From Home Option:
Not Applicable FLSA Status:
Non-Exempt Job Overview:
The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives. The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities.Essential Functions:
Event Operations Management:
- Assist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met.
- Conduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities.
- Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment.
- Supervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight.
- Work cross-departmentally to ensure proper coordination takes place regarding activation spaces.
- Assist in special event setups and tare downs.
Project & Event Oversight:
- Manage multiple operational projects simultaneously, maintaining timelines and deliverables
Administrative & Documentation:
- Handle administrative responsibilities including quote gathering, RFQ/RFP creation and purchase request processing
- Develop and maintain meeting agendas and documentation
- Track vendor performance, budget and project milestones
Qualifications:
- Bachelor's degree required
- Valid drivers license
- 1-3 years of experience in large-scale event operations
- Experience within horse racing or a live sporting venue environment strongly preferred
- Demonstrated ability to manage multiple projects in a fast-paced setting
- Strong administrative and organizational skills including procurement processes
- Excellent written and verbal communication skills
- Ability to work on-site with flexible hours including early mornings, evenings, weekends and holidays during live racing and major events
Preferred Skills:
- Event Planning
- Communication
- Trouble shooting
- Project management
- Procurement
- Project Implementation
- Property Maintenance