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Job Description
Location:
Utica, NY Category:
Staff Job Type:
Full-time Non-Exempt Posted On:
Fri May 8 2026
Job Description:
Position Summary:
The Enrollment Operations Assistant provides support for the enrollment of on-line undergraduate, on-line graduate, ground undergraduate, ground graduate and international students to the University. This involves daily data hygiene processes to ensure the accuracy and integrity of all ground and on-line undergraduate, graduate and international application records. The incumbent will assist with the management of on-line and ground undergraduate, graduate and international prospects, recruits and applicants through the enrollment funnel using Banner and CRM.
Responsibilities:
Process and input into Banner and/or the CRM on-line and ground undergraduate and graduate and international applications, files, and letters. Prepares on-line and ground undergraduate, graduate and international files for review. Reviews on-line and ground undergraduate, graduate and international applicant files for completeness and accuracy. Assist with Foreign Language and English placement review for all undergraduate ground students. Communicates with incomplete undergraduate ground applicants to encourage submission of documents. Assists with the review and mailing of undergraduate ground admissions letters. Safeguards the confidentiality of departmental or office administration by exercising discretion in communicating information to faculty, students and staff when handling departmental records, files, and similar confidential items. Prepares and/or completes on-line and ground undergraduate, graduate and international admissions folders for review by performing keyboarding which requires accuracy, reviewing the completed documents for completeness and accuracy, and submitting the documents for approval or processing the documents according to established procedures. Provides required or requested information and/or data for on-line and ground undergraduate, graduate and international applications, internal or external reports and records, retrieving data stored on word processing discs or computer databases, organizing and presenting the information in a usable and understandable format. Inputs, revises, stores and retrieves on-line and ground undergraduate, graduate and international applicant data, correspondence, tables and similar documents on personal computer equipment. Provides required or requested documents by operating (or directing/requesting others to provide such documents) photocopier equipment and standard office machines, collating and assembling printed or copied materials such as reports, bulletins, articles, and delivering finished materials as directed. Assists in effective training on departmental procedures and policies, making appropriate work assignments. Assists with special projects as necessary. Contributes to the overall success of the department by performing other essential duties and responsibilities as assigned by the immediate supervisor.
Job Requirements:
Education and Experience:
Associate degree required. Bachelor's degree preferred Experience working in a fast paced office setting Working knowledge of Microsoft products such as Word, Excel, and Access required
Skills/Abilities:
Effective oral, written, and editing skills are required Must have the ability to maintain confidentiality Must have a working knowledge of policies and procedures Requires independent judgment in carrying out responsibilities Must be able to perform multitasking functions Must be able to operate a multi¬line telephone system, photocopier and other standard office machines
Supervisory Responsibility:
N/A Driving Responsibility:
N/A Travel:
N/A Additional Information:
Visa sponsorship is not available for this position EEO/AA Statement Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law. Commitment to Supporting and Hiring Veterans Utica University is a comprehensive, independent, private institution founded in 1946 to offer options for higher education study to veterans returning from the Second World War. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at Utica University, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff. Apply Online
