Operations Assistant Gateway Recycling

Operations Assistant - Gateway Recycling Gateway Recycling is looking for a highly organized Operations Assistant to join our front-office team in Pittsburgh, PA . This is a pivotal "hub" role where you will act as the primary link between our plant operations, transportation fleet, and accounting department. If you are a multitasker who enjoys a fast-paced industrial environment and has the communication skills to keep a complex operation running smoothly, we want to hear from you.

Shift Schedule Hours :

Monday - Friday, 7:30 AM - 4:30

PM Location :

On-site at our Pittsburgh facility (28 Summit Park Dr.)

The Role:

Coordination & Communication In this office-based role, you won't just be behind a desk—you'll be the "air traffic control" for our daily business. Your goal is to ensure that what happens on the plant floor is accurately reflected in our records and coordinated with our drivers.

Key Responsibilities:

Plant Coordination:

Work daily with the Plant Manager to track processing volumes and inventory levels.

Transportation Liaison:

Assist in scheduling and communicating with drivers to ensure timely pickups and deliveries.

Accounting Support:

Review scale tickets, bills of lading, and shipping documents to ensure the accounting team has accurate data for invoicing and reporting.

Administrative Flow:

Maintain organized digital and physical filing systems for all operational records.

Professional Communication:

Serve as a professional point of contact for vendors, customers, and internal departments via phone and email.

Qualifications Exceptional Organization:

You must be able to track multiple moving parts (trucks, paperwork, and plant needs) without letting details slip.

Communication Skills:

Clear, professional, and proactive communication is essential for working across different departments.

Experience:

2+ years in an office environment, ideally within logistics, manufacturing, or a similar industrial field.

Tech Proficiency:

Strong skills in Microsoft Excel and experience with data entry/inventory software and email.

Reliability:

Our operations start early; we need someone who is dependable for a 7:30 AM start. Why Gateway Recycling?

Stability:

Work for a family-owned company with over 20 years of leadership in sustainable waste management.

Benefits:

Full health, dental, and vision insurance plus a 401(k) with company match.

Pay:

$18.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person