Administrative Operations Assistant

About us We are professional, agile and our goal is to We at Cooler Master always strive to deliver the best to our customers and communities. Cooler Master has been a reliable and trustworthy partner to tier-1 leaders across industries for more than three decades. Cooler Master is to bring out enjoyment and satisfaction in people through INNOVATION, AGILITY, and

PROFESSION.

We are proud of the "Cooler Master Spirit" - by treating each other with compassion and care; we value teamwork with respect and appreciation. We improve system and process with focus and discipline; we resolve problems with creativity and Innovation, and we close deals with accountability and Integrity. Cooler Master customizes its solutions and services according to each client's individual needs in order to ensure customer satisfaction and to build long-term partnerships. A career at Cooler Master provides meaningful opportunities to develop professionally; we are a diverse network of people driven by our shared ambition to shape a better future. If you are a bright and high-energy professional, you will feel right at home. Because we look for and recognize individuals who can thrive in a forward-moving environment, and who can infuse our atmosphere with their own commitment to personal and corporate success. We are committed to creating unique and rewarding experiences for both customers and employees. Everyone has common goals and aspires to be their best. Here, we have the ability to learn and grow at the speed of technology Now is the time to define your future, and make it yours too. Summary We are seeking an organized, proactive, and detail-oriented Administrative Operations Assistant to support daily office and facility operations in a fast-paced environment. In this role, you will work closely with the Administration Lead and serve as a key point of contact for vendors, internal teams, and visitors. The ideal candidate is adaptable, able to manage multiple tasks simultaneously, and maintains a positive, service-oriented mindset while handling changing priorities with professionalism and accuracy.

Key Responsibilities Vendor & Supply Management Primary Point of Contact:

Serve as the first point of contact for external vendors, handling initial inquiries and coordinating service schedules.

Administrative & Facilities Support:

Support office- and facilities-related projects by coordinating vendor quotations, assisting with price comparisons, and handling payment applications and invoice processing.

Inventory Monitoring:

Track and replenish office and breakroom supplies to ensure smooth daily operations.

Facility & Janitorial Coordination Service Oversight:

Coordinate with janitorial contractors and facilities vendors to ensure cleanliness, organization, and professional presentation across office and shared spaces.

Facility Support:

Assist in monitoring building systems (HVAC, fire safety) and support scheduling of routine maintenance or repairs as needed.

On-site Coordination:

Support coordination with external service providers during facility-related site visits.

Reception & Communication Guest Services:

Act as the primary or backup contact for visitors, ensuring a professional and welcoming experience.

Meeting Room Coordination:

Manage conference room scheduling, availability, and basic setup coordination to support internal meetings and visiting guests.

Office Correspondence:

Handle call screening and incoming/outgoing mail distribution.

Records Management:

Maintain and update administrative databases, vendor records, and filing systems to ensure information is accurate, organized, and accessible.

General Administrative Support Expense Administration:

Support operational expense applications and reimbursement processes, ensuring proper documentation and timely submission.

Meeting Documentation:

Assist in preparing and organizing meeting minutes, summaries, and follow-up records as required.

Multi-tasking Support:

Manage multiple administrative tasks across vendors, facilities, and internal requests while adapting to changing priorities in a fast-paced environment.

General Affairs Support:

Provide day-to-day administrative support for general office operations and internal coordination.

Ad-hoc Tasks:

Perform other related duties as assigned; responsibilities may evolve based on operational needs.

Qualifications Education:

Associate or Bachelor's degree is a plus.

Experience:

0-2 years of experience in office administration, general affairs, or related administrative support roles; fresh graduates with relevant internship experience are welcome.

Technical Skills:

Basic proficiency in Microsoft Office (Word, Excel) and Google Workspace.

Language:

Bilingual in Mandarin and English is a plus. Soft Skills Professional, friendly, and confident communicator when interacting with vendors, guests, and internal teams. Highly detail-oriented, with strong organizational and follow-through skills. Ability to prioritize tasks, multitask effectively, and stay organized in a fast-paced work environment. Proactive "can-do" attitude with a strong sense of responsibility and ownership.

Position Details:

• Employment type: contractor ( 3 months ) •

Base Salary:

$25-$30 / hourly •

Location:

hybrid, Candidate must reside in USA and have a valid driver's license. For more information, please visit https://www.coolermastercorp.com/#/ Please submit your application to HR_us@coolermaster.com Disclaimer Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the position. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties, and responsibilities may change at any time with or without notice. We are an E.E.O. employer.

Job Type:

Full-time Pay:

$25.00 - $30.00 per hour

Language:

Chinese (Preferred)

Work Location:

In person