Operations & Event Coordinator

Operations & Event Coordinator Miramar, FL Job Details Part-time $18 - $20 an hour 1 day ago Benefits Paid time off Qualifications Serving Deal closing Customer communication Sales proposal development Maintaining an organized workspace Guest relations Sales Supplier management Inventory management Content writing Client communication Barista experience Event vendor coordination Customer inquiry handling Administrative experience Client invoicing Schedule management Driver's License Social media content creation Client follow-up Event assistant experience Contracts Content scheduling Clean workspace maintenance Communication skills Entry level Load & unload Closing sales Full Job Description Job Overview We're looking for a Operations & Event Coordinator to become a core part of our team. This is a hybrid role combining event execution, client coordination, and day-to-day operations support . You'll play a key role in both bringing events to life and keeping our backend systems running smoothly. This role requires a high level of reliability and follow-through. We're looking for someone who takes ownership of their responsibilities and communicates proactively. This position offers consistent part-time hours - 30 hours per week with priority access to event shifts, making it ideal for someone looking for stability within a creative, growing business. Key Responsibilities Event Execution Set up and break down mobile coffee carts at event locations Prepare and serve espresso-based drinks with consistency and quality Deliver warm, professional guest service aligned with Villette's brand Transport equipment and supplies to and from events (required) Lift and load up to 70 lbs (cart components, tables, inventory) Maintain a clean, organized, and safe service environment Operations & Admin Manage client communication and inquiries Prepare and send quotes, invoices, and contracts Track upcoming events, timelines, and team schedules Coordinate vendor orders, deliveries, and event logistics Maintain organized inventory and supplier systems Social Media & Brand Support Schedule and manage social media content (2-3x/week) Write clean, on-brand captions Engage with clients, vendors, and followers (DMs + comments) Monitor engagement and suggest improvements Sales Support (Commission Eligible) Respond to new inquiries and nurture leads Send proposals and follow up with potential clients Assist in closing bookings Commission is earned on bookings you actively contribute to (3-5%). What We're Looking For Previous sales experience (required) Reliable transportation + valid driver's license ( required ) Ability to lift up to 70 lbs and work on your feet for extended periods Strong communication and customer service skills Highly organized and detail-oriented Must have access to a personal laptop and reliable internet connection Ability to balance physical event work with administrative tasks Familiarity with social media platforms and basic business tools (preferred) Flexible availability, including weekends and evenings for events

Pay:

$18.00 - $20.00 per hour Expected hours: No less than 30.0 per week

Benefits:

Paid time off

Work Location:

Hybrid remote in Miramar, FL 33027