Part-Time Administrative & Operations Assistant

Title:

Part-Time Administrative & Operations Assistant Hours:

~20 hours/week Reports to: Administrative Director Position Summary We are seeking a highly organized and detail-oriented Administrative & Operations Assistant to support HR processes, medical billing preparation, internal operations, and administrative workflows. This role is responsible for managing documentation, tracking compliance items, coordinating logistics, and supporting day-to-day operational efficiency across the organization. This position is execution-focused and requires strong follow-through, communication, and the ability to manage multiple ongoing tasks with minimal oversight.

Core Responsibilities:

1. HR Administration & Onboarding Manage job postings and track applicants Coordinate interview scheduling Prepare offer letters for review Assemble and distribute onboarding documents Track onboarding completion and follow up with new hires Maintain cloud-based, organized employee files Track and maintain staff training requirements and licensure Schedule/register staff for required trainings 2. Billing Preparation & Documentation Auditing Review weekly group documentation for completeness Identify missing charting and follow up with staff Track completion of documentation corrections Compile and maintain weekly billable services spreadsheet Ensure all required data is accurate and submitted on time 3. Meeting & Administrative Support Prepare meeting agendas and supporting materials Track action items and follow-ups from meetings Draft and distribute internal announcements (trainings, updates, etc.) Maintain organized records of key decisions and updates 4. EMR & Systems Support (Tier 1) Serve as first point of contact for basic EMR questions Assist staff with common user issues Document and escalate system issues when needed Submit support tickets and track resolution 5. Marketing & Project Support Format and organize marketing materials Coordinate social media posting as directed Maintain organization of branding assets Assist with sourcing materials, vendors, and pricing for projects Track orders, deliveries, and project-related expenses 6. General Administrative Support Organize and maintain digital files and documentation Format documents and spreadsheets Track recurring tasks and deadlines Assist with follow-ups and task coordination across teams Qualifications Strong organizational and time management skills High attention to detail Ability to manage multiple tasks and follow through consistently Comfortable working with Google Drive, spreadsheets, and basic systems Strong written and verbal communication skills Ability to handle sensitive information with discretion Preferred (Not Required) Experience in healthcare, billing, or HR administration Experience with EMR systems Experience supporting operations or project coordination Success in This Role Looks Like Tasks are completed accurately and on time without reminders Documentation is organized and easy to access Staff receive timely follow-ups and support Administrative bottlenecks are reduced or eliminated Miscellaneous This is primarily a work-from-home position, with occasional in-person responsibilities. This position may expand into a full-time role based on performance and demonstrated capacity to support additional operational and leadership needs. Health insurance is not an offered benefit at this time.

Pay:

$24.03 per hour

Benefits:

Flexible schedule Paid time off People with a criminal record are encouraged to apply Application Question(s): Do you have any medical billing experience?

Work Location:

Hybrid remote in Lubbock, TX 79413