Provider Scheduler

Provider Scheduler WellStreet Urgent Care - 3.0 Beachwood, OH Job Details 1 hour ago Qualifications Collaborate with healthcare professionals Microsoft Excel Microsoft Outlook Staff scheduling Mid-level Administrative experience Task prioritization Smartsheet Organizational skills SharePoint Business Administration Business Associate's degree Time & attendance systems Communication skills Staffing management Cross-functional communication Full Job Description Remote Scheduler (Ohio-Based) - University Hospitals Urgent Care Help Keep Healthcare Moving — From Anywhere in Ohio At University Hospitals Urgent Care, we are committed to delivering exceptional patient care with compassion, efficiency, and teamwork. We are currently seeking a highly organized and proactive Remote Scheduler to support provider scheduling operations across all University Hospitals Urgent Care locations. This is a fully remote position for candidates residing in Ohio. In this role, you will play a critical part in ensuring our clinics remain appropriately staffed so our teams can continue providing high-quality care to the communities we serve. If you thrive in a fast-paced environment, enjoy problem-solving, and excel at communication and coordination, we encourage you to apply. What You'll Do As a Remote Scheduler, you will support daily provider scheduling operations and help maintain seamless coverage across our urgent care network. Key Responsibilities Assist with creating and maintaining provider schedules for all University Hospitals Urgent Care locations Facilitate and approve provider schedule swaps and changes Communicate regularly with providers to assist in filling open shifts Coordinate emergency coverage, conference coverage, and last-minute staffing needs Maintain and update emergency call lists Assist with provider payroll support Communicate scheduling updates, protocol changes, and staffing needs with physicians and leadership Identify staffing gaps or scheduling concerns and escalate appropriately Collaborate closely with Providers, Credentialing Coordinators, HR, Recruiters, Clinical Leadership, and Quality & Provider Training teams Utilize systems including UKG, Smartsheet, Microsoft Office, and SharePoint daily Support additional operational and administrative duties as needed What We're Looking For We are seeking a dependable, detail-oriented professional who can manage multiple priorities while maintaining accuracy and professionalism under pressure. Qualifications & Experience Ohio residency required Minimum of 1 year of scheduling experience preferred Associate Degree in Business or related field preferred Strong verbal and written communication skills Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Experience working with scheduling systems and workforce management tools preferred Ability to maintain strict confidentiality Strong organizational skills with the ability to multitask and prioritize effectively Ability to work independently while collaborating effectively with cross-functional teams Flexibility to support nights, weekends, and emergency staffing situations as needed Ability to thrive in a fast-paced, constantly changing environment Why Join University Hospitals Urgent Care? At University Hospitals Urgent Care, you'll join a team that values collaboration, service excellence, and continuous growth. We offer an environment where your contributions directly impact patient care, provider support, and operational success. Join a growing organization where your work truly makes a difference every day — all while working remotely from Ohio.