Scheduling Coordinator A4 Management Company, LLC Ann Arbor, MI Job Details Full-time $68,000 - $71,000 a year 19 hours ago Benefits Health savings account AD&D insurance Disability insurance Dependent care reimbursement Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Work from home Dependent health insurance coverage Employee assistance program Vision insurance Professional development assistance Life insurance Retirement plan Pet insurance Qualifications Microsoft Excel Microsoft Outlook High school diploma or GED Organizational skills Business Administration Business Associate's degree Full Job Description Role and Responsibilities This position is responsible for creating and maintaining provider schedules assigned to the Company's contracted facilities. This position works collaboratively with the providers and the on-site administrative assistants at our contracted facilities. Manages the collection and entry of provider scheduling requests into the scheduling software. Creates and enters monthly schedules. Coordinates monthly and weekly provider counts. Forecasts provider shortages. Assists with recruiting for volunteers to cover during provider shortages. Maintains the department on and off vacation and staffing calendars. Manages scheduling changes. Responds to emails about staffing swaps/changes and makes appropriate updates in the scheduling system (Qgenda). Assists with creating the call schedule, the vacation schedule and the holiday schedule. Works on special projects as needed. Works in close conjunction with the on-site administrative assistants and department chairs. Responds to emails about staffing swaps/changes and makes appropriate updates in the scheduling system (Qgenda) Two different shift times 5AM-2PM working with AIC to update plans or find coverage when call-ins occur. Sends updated staffing assignments to hospital administration 8AM-5PM Available to AIC post assignment distribution to manage OR assignment changes and prepare next day's daily assignments. Must be flexible to work either shift dependent upon scheduling needs. Will rotate with an assigned MD to take Sunday Admin On Call-to handle emergent staffing needs for the next workday. Able to work with the Anesthesiologist in Charge on daily assignments if needed. Performs other duties as assigned Qualifications and Education Requirements Associate's degree in office management, business administration or related field and one to two (1-2) years of experience working directly with providers, or High school diploma and three (3) years of experience working directly with providers. Strong verbal and written communication skills. Excellent organizational skills. Ability to multi-task, make appropriate judgement and establish priorities in response to changing daily needs and carry out direction. Collaborate with others to problem solve. Must be proficient in Microsoft Office, Excel, Word, Microsoft Outlook (specifically email) and calendar management.

Job Type:

Full-time Pay:

$68,000.00 - $71,000.00 per year

Benefits:

401(k) AD&D insurance Dental insurance Dependent care reimbursement Dependent health insurance coverage Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Pet insurance Professional development assistance Retirement plan Tuition reimbursement Vision insurance Work from home

Work Location:

Hybrid remote in Ann Arbor, MI 48105