Assistant Director, Operations and Engagement

Assistant Director, Operations and Engagement Texas A&M University System, United States 1 day ago

Location:

Bryan, TEXAS

Job Type:

FullTime Job Title Assistant Director, Operations and Engagement Agency Texas A&M University System Offices Department Texas A&M Semiconductor Institute Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job Type Staff Job Description The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

Commensurate with experience.

Job Description Summary:

The Assistant Director, Operations and Engagement, supports the Texas A&M Semiconductor Institute {TSI) by coordinating institute operations, stakeholder engagement activities, and high-impact events that advance strategic priorities. Reporting to the Director, Business Operations, this position helps develop and manage the internal processes, planning systems, and engagement infrastructure needed to support a growing institute. The role serves as a key coordinator across institute leadership, System Offices, members, external partners, and service providers, with responsibility for Leadership Council support, process development, event execution, and special initiatives.

Responsibilities:

Operations and Process Coordination

• Supports day-to-day coordination of institute operations through development and maintenance of workflows, calendars, trackers, templates, and other management tools.
• Assists in designing, documenting, and refining internal processes to improve efficiency, consistency, and operational visibility.
• Supports development and maintenance of standard operating procedures, intake mechanisms, planning resources, and related administrative tools.
• Coordinates timelines, deliverables, and follow-up across recurring institute activities and special initiatives.
• Helps identify process improvement opportunities and recommends practical solutions to strengthen institute operations. Leadership Council and Stakeholder Engagement
• Manages coordination of TSI Leadership Council activities, including scheduling, agenda support, materials preparation, communications, meeting logistics, attendance tracking, and follow-up actions.
• Supports engagement with external stakeholders, including industry, academic, agency, philanthropic, and community partners, as assigned.
• Maintains stakeholder records, engagement trackers, and related planning materials to support coordinated relationship management.
• Helps ensure a high-quality stakeholder experience through organized communications, responsive follow-through, and well-executed engagements. Events, Visits, and Executive Logistics
• Leads planning and execution support for institute events, meetings, visits, convenings, and related programs.
• Develops and maintains repeatable planning processes, checklists, and tools to support successful event execution.
• Coordinates with internal staff, vendors, venues, and external participants to manage event logistics and deliverables.
• Supports executive logistics and briefing preparation for high-visibility meetings and engagements. Administrative and Business Operations Support
• Provides operational support for selected budget, procurement, contracting, and administrative processes, as assigned.
• Assists with routing, tracking, and follow-up for approvals, requests, and related institute business processes.
• Coordinates with relevant offices across The Texas A&M University System, Texas A&M University, and other members, as appropriate, to support institute operations.
• Prepares briefing materials, status reports, summaries, and other planning documents for institute leadership.
• Supports special projects and other duties as assigned.

Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Six years of related experience in operations, administration, stakeholder engagement, events, communications, program coordination, or a related field.

Knowledge, Skills and Abilities:

• Strong organizational and project coordination skills.
• Ability to build and improve processes in a growing or evolving environment.
• Ability to manage multiple priorities and deadlines with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work effectively with senior leaders, external stakeholders, and cross functional teams.
• Ability to handle sensitive information with discretion and professionalism.
• Working knowledge of standard office, spreadsheet, presentation, and project tracking tools.
• Occasional evening or event-related work may be required.
• Occasional lifting of light materials.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Experience in higher education, research organizations, government contracting, or industry
• academic partnerships.
• Familiarity with semiconductor, advanced manufacturing, or R D environments.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to re. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.