Operations Coordinator

Operations Coordinator CDC-BME | STIHL Distributor McKinney, TX Job Details Full-time 20 hours ago Benefits 401(k) Qualifications Inventory management systems Employee onboarding Document compliance management Accounting systems Spanish Communication with suppliers Title processing Correspondence management Confidential information handling Microsoft Excel Office activity coordination Microsoft Outlook Standard Operating Procedures (SOPs) implementation Operations coordination Triage Writing skills NetSuite Warehouse management system English Scanning Mid-level Fleet compliance management Fleet management Administrative experience Meeting scheduling Manufacturing facility Invoice payment processing Employee data management Driver's License Maintenance records management Full Job Description Invoice & Vendor Document Management

• Review the operations inbox daily and route vendor invoices to the appropriate approver; maintain organized records of all forwarded documents
• Manage Security Interest Notices and territory manager toll bills: scan, route, and follow up to confirm receipt
• Communicate with vendors and suppliers regarding order status, delivery logistics, and open items; relay updates to the relevant team members Fleet & Asset Administration
• Renew vehicle and trailer registrations for 5-15 assets per month; coordinate emissions inspections with drivers and follow up through completion
• Title new assets: complete applications, set up insurance, and deliver required documentation to the appropriate government offices
• Coordinate asset transfers, update internal tracking systems, and communicate changes to stakeholders Warehouse Systems Support
• Serve as first-line support for warehouse management system (Deposco WMS) tickets: triage issues, coordinate with internal teams and vendor support, and document recurring problems
• Attend weekly system calls and distribute action item summaries to the team Permit Compliance & Facility Administration
• Track building permits and employee certifications (e.g., forklift) to support ongoing facility compliance
• Coordinate with vendors, contractors, and local authorities on permit-related matters; keep the facility maintenance project tracker current SOP Writing & Process Documentation
• Review workflows with department managers and frontline employees to document current processes
• Maintain a library of Standard Operating Procedures for common workflows; flag outdated procedures for revision HR & Administrative Support
• Support HR with onboarding logistics, interview scheduling, audit document preparation, and employee record updates
• Help coordinate employee training and certification schedules: 401(k) enrollment meetings, forklift renewals, CPR/first aid, and similar programs
• Handle routine administrative tasks on behalf of the Director of Operations, including correspondence, meeting notes, and local errands as needed What We're Looking For Experience
• 4-6+ years of experience in an operations, coordination, or administrative role
• Background in outdoor power equipment, agricultural equipment, or hardware distribution
• Experience in logistics, warehousing, or manufacturing preferred
• Familiarity with warehouse management systems (Deposco or similar WMS) a plus
• Experience with vendor invoice management or AP coordination workflows helpful
• Experience writing SOPs or process documentation a plus
• Valid driver's license; fine working in a warehouse setting
• Based in McKinney or willing to relocate Skills & Knowledge
• Proficiency in

Microsoft Office Suite:

Word, Excel, and Outlook

• Comfortable working cross-functionally across warehouse, accounting, HR, sales, and IT teams
• Familiarity with NetSuite or other ERP platforms helpful
• At ease handling tasks that require visits to government offices or running local errands on behalf of the company
• Bilingual English/Spanish a plus — given the regional workforce Education
• Associate's or Bachelor's degree preferred; equivalent work experience considered What Makes You a Fit
• You take initiative within their scope — you identify what needs to be done, check in with the Director of Operations, and then see it through to completion
• You're a finisher: open loops bother them, and you don't consider something done until it's actually done
• You're comfortable being the person who makes others more effective — supporting leadership and departments rather than leading them
• You manage competing priorities without losing track of the details, and you communicate proactively when timelines shift
• You handle confidential information with discretion and represent the company professionally in every interaction
• You're energized by a busy, operationally-driven environment and take pride in being reliable and easy to work with About Blue Mountain Equipment Blue Mountain Equipment (BME) is a family-owned outdoor power equipment distributor serving dealer and commercial accounts across a multi-state footprint.

Part of the Crader Distributing family of companies, BME operates out of McKinney, TX alongside its sister company, Crader Distributing Company. At CDC, a strong people-first culture has taken root over decades. Bringing that same culture to BME is a deliberate priority — and every role here is part of that effort. About the Role We are looking for an Operations Coordinator to support the Director of Operations — someone who can take ownership of the high-volume coordination and administrative work that keeps things moving. This role is the backbone of our McKinney facility's daily operations. Warehousing, logistics coordination, equipment servicing — it's all in play. The person needs to handle a lot of moving parts without dropping any of them, communicate clearly across teams, and genuinely know how a distribution operation works. Not someone who's read about it — someone who's done it. They will work across departments — warehouse, accounting, HR, sales, and IT — not as the decision-maker, but as the person who ensures decisions get executed and nothing falls through the cracks.

Location:

McKinney, TX —

On-Site Travel:

Occasional local errands (DMV, bank, tax assessor's office); approximately one week of business travel per year

Reports To:

Director of Operations Compensation:

Competitive base salary + full benefits package