Part-Time Administrative Assistant and Scheduling Coordinator

Part-Time Administrative Assistant and Scheduling Coordinator C S Flournoy Inc Richmond, VA Job Details Part-time $20 - $24 an hour 14 hours ago Benefits Health insurance Paid time off 401(k) matching Qualifications Computer literacy

Full Job Description Benefits:

401(k) matching Health insurance Paid time off Position Overview C.S. Flournoy is seeking a reliable and organized Administrative Assistant to support daily office operations. This role is critical to keeping our office running smoothly by handling customer communication, scheduling, tracking jobs, and supporting our field crews and sales team. Key Responsibilities Answer incoming calls, enter leads, schedule appointments, and take payments Monitor and respond to emails and Slack messages daily Track job progress and update job statuses as work is completed/crew production Confirm scheduled estimates for the following day Assist sales team and office staff with administrative tasks Submit utility locate requests and coordinate with Dominion as needed Monitor fleet tracking and report any issues (speeding, location concerns, etc.) Manage company Facebook page and digital sign board updates Order and track equipment and crew inventory Maintain filing systems for completed jobs and work orders Prepare materials for safety meetings and ensure proper documentation Print and maintain company forms (work orders, new hire packets, etc.) Job Instructions / Daily Expectations Be on time and ready to work during scheduled hours (10:30 AM - 4:30 PM) Answer phones professionally and handle customer needs efficiently Stay organized and keep up with multiple tasks throughout the day Communicate clearly with crews, sales staff, and management Keep job records accurate and up to date—no backlog Follow up on open tasks (locates, scheduling, etc.) Maintain a professional and positive attitude with customers and team members Report problems immediately and help find solutions Qualifications Previous administrative or office experience Previous managing crews, coordinating schedules, or overseeing field operations preferred Strong communication and organizational skills Ability to multitask and work in a fast-paced environment Basic computer skills (email, spreadsheets, scheduling systems) Self-motivated and dependable