Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Grants Operations Assistant
Job
Gateway Technical College
Kenosha, WI (In Person)
$51,199 Salary, Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
50
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Grants Operations Assistant Salary $24.21
- $25.
RESPONSIBILITIES
Administrative & Operational Execution (50%) Maintain grant documentation systems by organizing records, managing files, and ensuring data accuracy and completeness Support grant application and reporting processes by compiling materials, preparing documentation, and assisting with submission readiness Track grant timelines by monitoring deadlines, deliverables, and reporting requirements to support timely completion Support financial and compliance documentation by assisting with budget tracking, expenditure documentation, time and effort records, reimbursement support, and audit material preparation under direction Maintain grant systems and tools by entering data, updating records, and supporting templates and reporting platforms Client/Customer Service & Communication (20%) Coordinate grant-related meetings and communication with internal staff and stakeholders Serve as a primary contact for routine requests related to grant documents, updates, and information Support communication follow-up for deadlines, submissions, and documentation needs Assist with coordination between Grants Office staff, departments, and external partners Critical Thinking & Decision-Making (10%) Review grant materials for completeness using established procedures and checklists Identify missing, inconsistent, or incomplete documentation in grant workflows Prioritize assigned tasks based on deadlines and operational needs Apply established guidelines to ensure accuracy and compliance in routine support activities Project & Workflow Management (10%) Support coordination of grant workflows across application, active grant management, and close-out phases Track timelines, deliverables, and milestones to support grant process continuity Maintain updates to tracking systems and workflow tools as directed Generate basic status reports on grant activity, deadlines, and documentation progress Additional Responsibilities (10%) Provide general administrative support to the Grants Office Support departmental projects and process improvement activities as assigned Participate in training and development related to grant systems and processes Perform other duties as assigned in support of departmental operations Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.WHAT YOU NEED TO SUCCEED IN THE POSITION
Required :
Equivalent combination of education and relevant administrative experience in business administration, accounting, finance, grants support, or related office environments 1-2 years of experience in administrative support, grants support, accounting support, bookkeeping assistance, or data-intensive office operations in a structured environment Basic understanding of financial or accounting concepts such as budgets, expenditures, reconciliations, and expense tracking Experience working with financial or administrative systems, including data entry and maintaining accurate financial or program records Ability to follow structured procedures related to financial documentation, participant/client data tracking, reporting support, and recordkeeping Strong attention to detail with the ability to identify discrepancies or missing information in financial or administrative records Ability to manage multiple deadlines and support time-sensitive financial and reporting workflows Strong written and verbal communication skills for coordinating documentation and information requestsSUPPLEMENTAL INFORMATION DIVISION/LOCATION
Business Office/ Grants Development & Operations/ KenoshaCOMP GRADE
FFLSA DESIGNATION
Non-ExemptCONDITIONS OF EMPLOYMENT
Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available. Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff. Employment is contingent upon an acceptable background Flexibility is needed to accommodate day, evening and weekend student & business needs Guide Not Applicable Activity is not applicable to this occupation Occasionally Occupation required this activity up to 33% of the time (0- 2.5+ hrs/day) Frequently Occupation required this activity from 33%
- 66%% of the time (2.5
- 5.5+ hrs/day) Continuously Occupation required this activity more than 66% of the time (5.5+ hrs/day) Physical Demands Frequency Lift/Carry Frequency Sitting Continuously 0
- 10 lbs Occasionally Standing Occasionally 11
- 20 lbs Occasionally Walking Not Applicable 21
- 50 lbs Not Applicable Reaching Overhead Not Applicable 51
- 100 lbs Not Applicable Reaching at or Below Shoulder Level Not Applicable Over 100 lbs Not Applicable Keyboarding Continuously Stooping Not Applicable Push / Pull Yes / No Crouching Not Applicable 12 lbs or less Occasionally Kneeling Not Applicable 13
- 25 lbs Not Applicable Crawling Not Applicable 26
- 40 lbs Not Applicable Climbing Ramps or Stairs Not Applicable 41
- 100 lbs Not Applicable Climbing Ladders, Ropes or Scaffolding Not Applicable Over 100 lbs Not Applicable Driving Not Applicable Traveling
- overnight stay(s) Not Applicable Hearing Requirement Yes / No Communicating Verbally Frequently One-on-one (in person)
Yes Far Visual Acuity:
clarity to see 20' or more Not Applicable Group or conference (in person)Yes Near Visual Acuity:
clarity to see 20" or lessContinuously Telephone Yes Other Sounds Yes Working Conditions Frequency Noise Intensity Level Frequency Humidity:
non-weather relatedNot Applicable Quiet Occasionally Extreme Cold:
non-weather relatedNot Applicable Moderate Frequently Extreme Hot:
non-weather relatedNot Applicable Loud Occasionally Working Outdoors Not Applicable Very Loud Not Applicable Wetness:
contact with water or other liquids Not Applicable Working Conditions Frequency Working Conditions Frequency Working in Close Proximity to Others Occasionally Working interruptions Occasionally Open Work Space Continuously Stressful situations Occasionally Working in a confined space Not Applicable Exposure to offensive odors Not Applicable Exposure to a computer screen Continuously Required uniform supplied by department Not Applicable Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply. Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email compliance @gtc.edu or call 262-564-3062 to request a hard copy of the report. Discover the Benefits of Joining Our Team We believe people thrive in environments where they feel supported—personally and professionally. That's why we offer a comprehensive benefits package designed to promote well-being, flexibility, and peace of mind. All benefits, with the exception of life insurance, are effective on your first day of employment, so you can feel secure from day one. To explore what we offer, including current plan pricing, please view our Benefits Booklet and Current Rates .Revised:
April 2025 01 Do you possess equivalent combination of education and relevant administrative experience in business administration, accounting, finance, grants support, or related office environments? Yes No 02 Do you possess 1-2 years of experience in administrative support, grants support, accounting support, bookkeeping assistance, or data-intensive office operations in a structured environment? Yes No 03 Do you possess basic understanding of financial or accounting concepts such as budgets, expenditures, reconciliations, and expense tracking? Yes No 04 Do you possess experience working with financial or administrative systems, including data entry and maintaining accurate financial or program records? Yes No 05 Do you possess ability to follow structured procedures related to financial documentation, participant/client data tracking, reporting support, and recordkeeping? Yes No 06 Do you possess strong attention to detail with the ability to identify discrepancies or missing information in financial or administrative records? Yes No 07 Do you possess ability to manage multiple deadlines and support time-sensitive financial and reporting workflows? Yes No 08 Do you possess strong written and verbal communication skills for coordinating documentation and information requests? Yes No 09 I understand and acknowledge that Gateway does not provide relocation assistance for employment. If I am offered and accept a position with Gateway Technical College that requires me to relocate, I plan to incur those expenses myself. I will incur expenses of relocation or i will not need to relocate. I am no longer interested in the position 10 I understand that Gateway does not offer visa sponsorship and acknowledge that i do not now nor will I require sponsorship for employment in the future. I do not now nor will I in the future require visa sponsorship I currently require sponsorship for employment I will require visa sponsorship in the future. 11 Which of the following best applies to your employment status with Gateway Technical College? (check one) I am not now nor have I ever been an employee of Gateway Technical College. I am currently a permanent full time employee I am currently a permanent part time employee. I am currently a casual or student worker. I am currently an adjunct faculty employee. I am a current Limited Term employee. I was previously employed at Gateway Technical College in the past. 12 For employment consideration- Which one of the following best applies to you?