Operations Assistant - Shipping/Receiving, Quickbooks Billing & Payroll, Quickbooks Inventory

Operations Assistant - Shipping/Receiving, Quickbooks Billing & Payroll, Quickbooks Inventory Cable Masters Inc. Phoenix, AZ Job Details Full-time $25 - $35 an hour 16 hours ago Qualifications Vendor relationship building Teamwork Microsoft Excel Windows Administrative experience Organizational skills Clerical experience Productivity software Office experience Full Job Description Overview Cable Masters, Inc., a cable harness manufacturer in Phoenix, Arizona, is seeking a proactive and detail-oriented Operations Assistant specializing in shipping and receiving, with expertise in QuickBooks Enterprise billing, payroll, and inventory management. This dynamic role offers the opportunity to streamline logistical processes, ensure accurate financial transactions, and maintain organized inventory systems. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication, organizational skills, and a passion for operational excellence. Join us to contribute to efficient office operations while supporting team collaboration and vendor relationships. Day-to-Day Duties Input cable sales orders in Quickbooks Enterprise, which uses Quickbooks advanced inventory software. Company will train employee on how to use this software Build cable assemblies in Quickbooks Enterprise. Company will train employee how to build cable assemblies in Quickbooks in order to track consituent cable components Input purchase orders for components necessary to build cables from new sales orders Review Google email for component orders placed by purchasing agent and create and/or update purchase orders in Quickbooks Update bill of materials in Quickbooks from new revisions to cable drawings Update photographs of inventory parts in Quickbooks Update and print out production schedule Update prices of cables, by reviewing shipping history and analyzing mark-up and bill-of-materials costs Receive/unpack shipment components and add to Quickbooks inventory by adding vendor bills to Quickbooks and correlating them to purchase orders Pack/box cables for shipment Prepare invoices for newly manufactured cables Process UPS shipment labels using UPS software Input employee hours into Quickbooks and process payroll every Monday Requirements Basic understanding of Quickbooks or other accounting software Basic understanding of billing/invoicing Basic understanding of Microsoft office, including Excel and Word Basic understanding of Microsoft Windows and file folder management, including use of Microsoft OneDrive. Company will train employee on how to use Microsoft OneDrive Basic understanding of editing Adobe PDFs, using Adobe Professional Basic understanding of editing JPEGs and converting them to and from Adobe PDFs Join our team to play a vital role in optimizing operational workflows! We value energetic professionals who are eager to contribute their skills in a collaborative environment. This paid position offers the chance to develop your expertise in logistics administration while supporting our mission of seamless office operations.

Pay:

$25.00 - $35.00 per hour

Work Location:

In person