Shipping & Receiving Specialist

Shipping & Receiving Specialist Stevenson Search Partner Santa Clara, CA Job Details Temp-to-hire $27 - $33 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Vision insurance Life insurance Qualifications Microsoft Word Vendor relationship building Record keeping Purchase orders Maintaining an organized workspace Customer returns handling Packing Safety regulations Cycle counting inventory management Regulatory compliance Hazmat NetSuite Inbound logistics Mid-level 3 years High school diploma or GED Manufacturing standard operating procedures Driver's License Packaging Vendor relationship management Microsoft Teams SharePoint Warehouse experience Purchasing Quality standards in production Clean workspace maintenance Freight Order picking Transportation documentation for distribution operations Full Job Description The Shipping & Receiving Specialist is responsible for the accurate and timely processing of inbound and outbound shipments, inventory transactions, and internal material transfer activities in a regulated medical device environment. This role ensures finish goods are properly received, documented, stored, and distributed to support contract manufacturers and customer fulfillment while maintaining compliance with applicable quality and regulatory requirements. This position requires strong attention to detail, ownership of daily logistics operations, and the ability to perform physical tasks in a fast-paced environment.

DUTIES & RESPONSIBILITIES

• Pick, pack, and prepare finished goods for shipment to customers and external partners
• Process domestic and international shipments using carriers such as UPS, FedEx, and couriers
• Generate and maintain accurate shipping documentation and records
• Support coordinating shipments to and from contract sterilization providers
• Support logistics coordination and maintain relationships with shipping vendors
• Receive and inspect raw materials (including lot-controlled items), returned goods and non-inventory goods
• Verify shipments against purchase orders and ensure proper documentation
• Process receipts accurately and in a timely manner within the ERP system
• Perform routine cycle counts and support inventory accuracy initiatives
• Identify and communicate inventory shortages to Purchasing
• Maintain organized stockroom and storage areas
• Perform shipping, receiving, inventory, and work order transactions in ERP system
• Maintain accurate records in accordance with Good Documentation Practices (GDP)
• Follow approved Standard Operating Procedures (SOPs) and Work Instructions
• Support returns processing, including Return to Supplier (RTS) and Returned Goods Authorization (RGA)
• Assist with maintaining a clean, safe, and compliant warehouse environment
• May support purchasing activities for consumables and supplies
• Perform other related duties as assigned

PREFERRED QUALIFICATIONS

• Excellent customer service skills.
• Excellent attention to detail.
• Knowledge of Good Manufacturing Practices and Good Documentation Practices.
• Ability to work independently or under little supervision.
• Comfortable standing, walking, and performing repetitive tasks throughout the day
• Able to lift, carry, push or pull objects up to 30 lbs
• Familiarity with ERP systems (NetSuite, QAD).
• Having certification on shipping Hazardous materials is a plus.
• Valid driver's license.
• Solid understanding of health and safety regulations
• Strong sense of urgency, follow-through, and personal accountability.
• Proficiency with MS Word, MS Excel, Sharepoint and Teams.

Preferred Education and/or Job experience:

• High school diploma or equivalent required
• 3-5+ years of shipping, receiving experience
• Experience in a regulated industry (medical device, pharma, biotech) preferred

Pay:

$27.00 - $33.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Vision insurance

Work Location:

In person